Are you an experienced PA ready to take on a dynamic and varied role supporting a senior leader? At Air Charter Service, our COO leads multiple back‑office departments, and we’re looking for a proactive, organised, and adaptable Personal Assistant to support them for on a 12 month fixed term contract!
Job Description
* Managing diary, emails, travel, and expenses for the COO (and supporting the Group IT Director’s diary when needed)
* Coordinating meetings, agendas, and minutes with precision
* Handling confidential info with absolute discretion
* Overseeing the travel management system (Egencia) and ensuring travel policy compliance
* Leading ownership of global ISO certifications (9001, 14001, 21007) — organising audits, meetings, and environmental target setting
* Managing the company SOP library and assisting with document reviews and updates
* Supporting Business Continuity Planning activities
* Creating onboarding schedules for new team members reporting to the COO
* Collating director reports, organising holiday cover, and assisting with various back‑office projects
Qualifications
* Proven experience supporting a senior manager or director is essential
* Strong skills in spreadsheets, Microsoft Teams, and diary management
* Exceptional organisational and multitasking abilities
* Quick problem‑solving skills with a can‑do attitude
* Friendly, approachable, resilient, and adaptable personality
* Confident working with senior leaders and other PAs
* Willingness to work occasional out‑of‑hours as needed
Additional Information
Please note this is a 12 month fixed term contract
* 22 days annual leave per annum
* Free onsite gym with weekly classes
* Free breakfast, lunch and snacks in our onsite canteen "The Hangar"
* Private healthcare and pension
* On site parking
* 2x giving back days per year
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