Overview
We are looking for an organised, proactive Executive Assistant to join the Group Office at Norfolk and Waveney University Hospital Group. You will provide high-level administrative and secretarial support to the Group Chief Executive and the Group Chair, helping them use their time effectively and stay focused on strategic priorities.
This is a fast-paced role for someone who can handle confidential information with discretion, manage competing demands calmly, and work with sound judgement and initiative. If you enjoy building positive relationships, getting the detail right, and making things happen behind the scenes, we would love to hear from you.
Responsibilities
* Manage complex and competing priorities, providing end-to-end support for the Group Chief Executive and the Group Chair.
* Proactively manage diaries, often across multiple diaries.
* Organise meetings and events, ensuring agendas, papers and briefing packs are prepared on time.
* Take accurate minutes, track actions to deadlines, and draft and quality‑assure correspondence and briefings.
* Act as the first point of contact for internal and external enquiries using discretion and initiative.
* Produce high-quality documents and presentations to corporate standards and support discrete projects as required.
* Prioritise and reshape diaries and meeting requests based on urgency, strategic importance and stakeholder considerations.
* Decide what information is needed to brief senior leaders for upcoming meetings and chase contributions to meet deadlines.
* Resolve routine enquiries and issues on behalf of senior leaders, escalating only when appropriate.
Benefits
* Flexible working hours
* Fast Track Staff Physiotherapy Service
* Multi‑Faith prayer room at NNUH Colney Lane site
* Discounted Gym memberships
* Generous pension scheme and annual leave entitlement
* Wagestream – access up to 40% of your pay as you earn it
* Free Park & Ride service direct to NNUH Colney Lane site
* Free 24‑hour confidential counselling support
* On‑site Nursery at NNUH Colney Lane
* On‑site cafes offering staff discounts at NNUH Colney Lane
* Support in career development
* Flexible staff bank
* Salary sacrifice schemes including lease cars, Cycle to Work scheme and home electronics
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