We are recruiting for 2 HR & Payroll administrators for a leading Aerospace organisation based on site in Belfast to manage the collation and submission of payroll critical HR administration data as well as maintaining the local time and attendance system. The ideal candidate will be responsible for ensuring the accuracy of employee work hours, managing time off requests, liaising with both managers and employees as well as producing management information reports. This role requires strong attention to detail, excellent administrative skills, and a solid understanding of HR and payroll administration processes.
You will play a key role in ensuring payroll accuracy each month, liaising with the payroll team based in North Wales to coordinate and ensure strict adherence to the monthly payroll cut-off date and be the primary point of contact for all time and attendance queries, supporting our managers, employees, and local HR team.
Key Responsibilities
* System Management: Administer and maintain the company’s time and attendance system, utilising Google Appsheet.
* Data Accuracy: Ensure the accurate and timely entry of employee hours, overtime, sick leave, holidays, and other leave types.
* Query Resolution: Act as the first point of contact for all time and attendance-related queries from employees, managers and HR, resolving issues in a timely and professional manner.
* Reporting: Generate and distribute weekly, monthly, and ad-hoc time and attendance reports for payroll processing, management review, and HR analysis.
* Data Entry: Manage the weekly and monthly data upload files and enter any manual adjustments/entries as required. Completion of payroll input sheet, new hire forms and as required, various HR Administration forms.
* Leave Management: Manage the administration of all leave types, including annual leave, sick leave, parental leave, and other authorised absences.
* Auditing: Resolve any error / warning messages generated in the Time & Attendance appsheet thereby ensuring accuracy of data.
Required Skills
* Experience: Proven experience (2+ years) working in a similar HR or payroll administration role.
* Adaptability: The ability to adapt to fast-paced change whilst maintaining personal resilience and can-do attitude
* Technical Skills: Strong proficiency with time and attendance systems and Google Workspace, particularly Google Sheets (for data analysis and reporting)
* Attention to Detail: Exceptional accuracy and a meticulous approach to data entry and verification.
* Communication: Excellent verbal and written communication skills, with the ability to explain complex information clearly and concisely.
* Organisational Skills: Strong organisational and time management skills, with the ability to manage multiple tasks and meet deadlines.
* Problem-Solving: Proactive and effective problem-solving abilities to address system and data issues.
* Confidentiality: A high level of integrity and discretion when handling sensitive employee information.
Desirable Skills
* Experience with data entry
* Experience with HRIS (Human Resources Information System) software
* Experience with payroll administration processes
This is an umbrella contract, the role is Inside IR35