The Role
Join NHS Greater Glasgow and Clyde as a Personal Assistant and support senior leaders in delivering high‑quality, patient‑centred services. In this dynamic role you will provide a comprehensive administrative and organisational service at the heart of decision‑making, ensuring smooth running of services that impact patient care.
Duration, Location and Working Pattern
* Duration: Permanent
* Location: Royal Hospital for Children
* Hours: Full Time (36 Hours)
* Working Pattern: Monday – Friday
Key Responsibilities
* Provide a comprehensive administrative and secretarial service to senior management, supporting smooth day‑to‑day operations.
* Act as a key communication link between internal teams, senior leaders and external stakeholders, handling enquiries professionally.
* Manage complex diaries, arranging and prioritising meetings and appointments efficiently.
* Prepare high‑quality correspondence, reports, presentations and meeting documentation.
* Organise and attend meetings, including minute‑taking and distribution of notes and actions.
* Maintain accurate filing systems and manage data, ensuring confidentiality and compliance with policies.
* Support a range of administrative processes, including HR systems, recruitment activity and performance reporting.
Qualifications & Experience
* HNC or SVQ3 in Secretarial Studies, Business Administration, or equivalent experience.
* Proficient in Microsoft Office 365 applications (Word, Excel, PowerPoint, Outlook).
* Excellent organisational skills with the ability to prioritise and manage a busy and varied workload.
* Strong communication skills with the ability to engage confidently with a wide range of stakeholders.
* Experience of diary management, minute‑taking, and producing high‑quality documents and reports.
* Ability to work independently using initiative while also contributing effectively as part of a team.
* High level of professionalism, maintaining confidentiality and working well under pressure.
What We Offer
* A minimum of 27 days annual leave (increasing with length of service), plus public holidays.
* Membership of the NHS Pension Scheme, including life insurance benefits.
* Salary Sacrifice Car Benefit Scheme.
* Development opportunities, including study bursaries, e‑learning and classroom courses.
* Enhanced pay for working public holidays.
* NHS discounts on a wide range of goods and services.
* Confidential employee support and assistance, including counselling and psychological therapies.
Equal Opportunity Statement
NHS Greater Glasgow and Clyde encourages applications from all sections of the community and promotes equality, diversity and inclusion.
We are committed to being a Forces Friendly Employer and welcome applications from the Armed Forces community.
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