Summary
The job holder will provide administrative support for the pathways and assist in reducing reoffending by prisoners through the provision of opportunities from reception to release.
This is a rotational, non‑operational job with no line management responsibilities.
Responsibilities, Activities and Duties
* Help prepare prisoners to take up Release on Temporary Licence work placements and prison leavers take up employment on release. This will include delivering the Prisoner Banking Programme and ID programme, and supporting colleagues to match job vacancies with potential candidates.
* Assess the need of prisoners who require ID and/or a basic bank account and keep records as per approved templates.
* Support prisoners with applications via the Prisoner Banking Programme and ID programme, following relevant procedures, managing enquiries, and acting as the Single Point of Contact for applicants and programme partners.
* Use approved templates to maintain financial records, collect relevant management information and report as required.
* Support Prison Employment Leads in identifying and matching candidates to job opportunities.
* Undertake transactional activity associated with the Activity Hub, processing paperwork and inputting data ready for checking by the Hub Manager. (Pathways, Student applications, Resettlement pathway contracts, Procurement of goods, Regime Monitoring, Activity Board, Management Information Systems, Industries/Manufacturing, Education Provision, Activity/Labour Allocation, Library activities, Prisoner Pay).
* Promote the work of the Unit and provide opportunities for prisoners by helping to arrange and contribute towards offerings.
* Organise, produce and maintain accurate records for the area of work.
* Act as contact point for all communications to the team, prioritise and distribute communications to the appropriate person or department.
* Complete monitoring returns for the area of work.
* Input requisitions onto the finance database and process requisitions for the defined area of work.
* Coordinate awareness sessions for the area of work.
* Prepare paperwork for checking by manager, conducting initial checks as required.
* Correspond with relevant stakeholders and agencies to ensure information is shared adequately.
* Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required.
* Collate information relating to relevant Service Delivery Indicators (SDIs).
* Act as secretary to meetings as required, organising agenda, taking and distributing minutes and action points.
Behaviours
* Changing and Improving
* Communicating and Influencing
* Managing a Quality Service
Hours of Work (Unsocial Hours) Allowances
Additional information regarding unsocial hours and allowances follows (not detailed here).
Working Arrangements & Further Information
The MoJ offers hybrid working arrangements where business need allows. Roles may be based at a MoJ office location, a Justice Collaboration Centre or a Justice Satellite Office, and arrangements will be discussed with the successful candidate.
Benefits
* Bank, public and privilege holidays: 9 days (66 hours 36 minutes) added to annual leave allowance.
* Holiday year runs from 1 March, with pro‑rata entitlement for non‑standard patterns.
* Pension: choice of two Civil Service pension schemes.
* Season ticket advance available after two months’ service.
* Flexible working subject to satisfactory probation and NVQ.
Training and Development
* Security and diversity training, induction programme.
* Equality and diversity, dealing with challenging behaviour, suicide prevention, anti‑bullying programmes.
* Opportunities to access promotion programmes and tailored training.
EEO Statement
* UK nationals
* Nationals of the Republic of Ireland
* Nationals of Commonwealth countries who have the right to work in the UK
* Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members with settled or pre‑settled status under the EUSS
* Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members with valid application for settled or pre‑settled status under the EUSS
* Individuals with limited leave to remain or indefinite leave to remain eligible to apply for EUSS on or before 31 December 2020
* Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Security Checks
DBS Standard
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