Role Summary:
We are seeking a highly skilled and experienced Part-Time Legal PA to join our team. This is an excellent opportunity for someone who wants to work in a dynamic environment with a leading international law firm.
The successful candidate will be responsible for delivering high-quality secretarial support to Partners and Associates in the Corporate department. They will proactively manage and maintain fee-earners' diaries, scheduling appointments and co-ordinating internal and external client meetings.
Main Responsibilities:
* Scheduling Appointments: The ideal candidate will have excellent organizational skills and be able to effectively schedule appointments and meetings with clients and colleagues.
* Travel Arrangements: They will also be responsible for organizing travel arrangements, booking conference rooms, video conferencing facilities, taxis, refreshments, restaurants and liaising with meeting attendees.
* Administrative Tasks: The Part-Time Legal PA will handle expense claims, day-to-day administrative tasks such as photocopying and scanning, and manage new client matter opening and additional tasks related to this process.
* Billing Process: They will demonstrate an understanding of the end-to-end billing process and assist fee-earners by proactively leading on relevant administrative processes to ensure that bills are completed within the required timeframe.
* Reports and Correspondence: The candidate will prepare WIP reports for review by fee-earners and draft letters and correspondence as required.
Requirements:
* Experience: The ideal candidate will have experience working as a Legal PA within a law firm, preferably in a similar role.
* Client Service Orientation: They will have a client service orientated approach and a good working knowledge of all Microsoft applications.
* Document and Client Relationship Management Systems: The candidate will also have a good working knowledge of document and client relationship management systems.
Work Environment:
The Part-Time Legal PA will work 2 days a week, from 9:30am to 5:30pm, on Thursdays and Fridays. They will also have the opportunity to work remotely one day a week. The company offers a competitive benefits package, including hybrid working, which allows employees to balance their work and personal life.