Office Administrator/Receptionist Rugby £25,000 - £30,000 per annum (depending on experience) Monday – Friday – Office Hours, Onsite Parking A competent Office Administrator/Receptionist is sought to ensure the smooth operation of our client's office. Duties Administrative duties: * * Preparation of correspondence for Partners (manual & online correspondence) * General Administration to support the team. * Taking card payments over the phone * Invoicing * Managing clients’ software subscriptions * Liaising with clients and other professional contacts * Client onboarding * Maintaining excellent relationships internally and externally * Booking training courses and travel arrangements as required * Keeping data records maintained and updated * Preparation of Letters of Engagement/Contracts to new and existing clients * Professional clearance * Administration duties to carry out identity checks * Data Input importing information to Excel * Assist clients to access communication software Reception duties: * Answering telephone calls and forwarding messages * Greeting clients * Incoming/outgoing post including scanning, printing and franking * Monitoring & ordering office supplies * Changing toners and drums in printers and photocopiers * Errands including dropping off the post, banking, and drinks for meetings * Petty cash * Managing of manual records for books in & out, including contacting clients to collect records * Maintaining banking spreadsheet, and sending out receipted invoices * Arranging for tradespeople as required * Liaising with the letting agent, including providing meter readings * Organising social events Skills required: Experienced Administrator. Competent User of MS Office. Confident using technology in the execution/delivery of administrative duties. Experienced working with Document Management Systems and/or CRM Systems. Practice Management Systems desirable – but not essential. Ability to work unaided. Multi-tasker – working in a varied role in both Administration & Reception. Good Customer Services and Client Facing skills. Used to working in a small, fast paced, busy team