Job Description
Facilities Coordinator
Permanent, Full-Time - 37.5 hours per weekWhitstable | Facilities & Maintenance DepartmentWorking Hours:
* Monday-Thursday: 8:00am-4:30pm
* Friday: 8:00am-1:30pm
Bonus & Benefits:
* Quarterly bonus linked to business performance
* Gym membership
* Eye test vouchers
* Free on-site parking
* Regular social events
To find out more about the salary, please get in touch.
About the Role
We are seeking a proactive and hands-on Facilities Coordinator to support the Facilities & Maintenance Manager and oversee the smooth running, maintenance and legal compliance of a busy site.You will play a key part in ensuring the facility-and any on-site tenants-operate within high standards of safety, functionality, compliance and appearance. The role includes responsibility for facilities budgets and a dotted-line leadership relationship with the Facilities Technician.
Key Responsibilities
In this varied and dynamic role, you will:
* Respond promptly and effectively to facilities issues and requests.
* Provide dotted-line management and coordination for the Facilities Technician.
* Manage risk-based actions relating to the Risk Register and insurance requirements.
* Ensure facilities compliance for the organisation and its tenants.
* Diagnose issues and implement corrective actions.
* Develop long-term plans for maintenance, servicing and general site upkeep.
* Work within RACI frameworks to lead or support facilities-related projects.
* Partner with Procurement to implement SLAs, manage contracts and oversee services (security, pest control, HVAC, etc.).
* Oversee fire system management and compliance.
* Maintain an ongoing gap analysis against EHS legislation and ensure inspections, testing and remedial actions are completed.
* Communicate effectively with stakeholders affected by repairs, installations or refurbishments.
* Manage onsite contractors and ensure Safe Systems of Work are followed.
* Oversee departmental waste management.
* Control spend within approved facilities-related budgets.
* Uphold company policies across attendance, holidays, discipline and reporting.
* Act as a key point of contact for commercial tenants and on-site group companies.
* Support data collection for environmental, sustainability, cost or business-case needs.
* Support development and management of the company's CMMS.
* Carry out any other reasonable duties as required.
Person SpecificationEssential
Qualifications:
* GCSEs Grade 4+ (or equivalent) in Maths and English.
Experience:
* Minimum 3 years' experience in a similar facilities role.
Technical Skills:
* Broad practical skills such as plumbing, carpentry or similar trades to maintain building integrity.
* Knowledge of various trades and their principles.
* Awareness of HSE compliance (experience leading compliance work desirable).
Competencies:
* Strong verbal and written communication.
* Computer literate with the ability to log activity, liaise with suppliers and raise purchase orders.
* Patient, diligent, methodical and a strong problem-solver.
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