We are seeking an experienced administrator/PA to support our Managing Partner and management team with their day-to-day duties on a temporary basis. This could either be a part-time or full-time role.
As a Personal Assistant to the Managing Partner, you will play a vital role in ensuring the efficient functioning of our practice. You will support the Managing Partner in the effective administration, organisation, and management of the practice, allowing them to focus on strategic tasks and forward planning.
This role is a temporary position of approximately 6 months duration.
The core responsibilities will include administrative tasks, diary management, handling correspondence, and supporting the business operations of the practice, including being involved with different projects.
Main duties of the job
The PA will work under the direction of the Managing Partner, enhancing a number of key systems in both clinical and administrative areas.
You will be a key member of staff, supporting the management team of the practice.
The following are the core responsibilities of the role. There may be, on occasion, a requirement to carry out other tasks. This will be dependent upon factors such as workload and staffing levels:
* Administration support
* Communications (internal and external)
* Project coordination and implementation
* Meeting and presentation support
* Record keeping and compliance
* CQC preparation and compliance
About us
We are a large GP Practice caring for over 21,000 patients in Shropshire. We have an extensive multi-disciplinary team and work across two sites located in Ellesmere and Whitchurch.
We are a busy practice and we hope to provide the best care possible to our patients.
Staff are well supported and encouraged to share ideas to help us develop. We have a positive working environment and can offer the following benefits:
* Membership to the NHS pension scheme
* 5 weeks annual leave
* Access to a range of learning and development opportunities designed to support your ongoing progression
* Discounts at 100s of high street and online stores
* Employee assistance programme
* Cycle to work scheme for those wanting a greener commute
* Access to a subsidised private health insurance plan
Job responsibilities
The Personal Assistant (PA) to the Managing Partner will provide administrative and organisational support to the Managing Partner and wider management team, ensuring the smooth running of the practice. This role involves a wide range of tasks, including communication, record keeping, and project coordination, with the goal of enhancing efficiency and supporting patient care.
The following are the core responsibilities of the PA to Managing Partner. There may be, on occasion, a requirement to carry out other tasks. This will be dependent upon factors such as workload and staffing levels:
* Document Management
* Meeting Support
* Report Preparation
* Internal and External Communication and Coordination
* Project Coordination
* Other Key Responsibilities
Undertaking any other tasks as directed by the Managing Partner to support the efficient running of the practice.
Equality, Diversity and Inclusion (ED&I)
A good attitude and positive action towards Equality Diversity & Inclusion (ED&I) creates an environment where all individuals can achieve their full potential.
Patients and their families have the right to be treated fairly and be routinely involved in decisions about their treatment and care.
Safety, Health, Environment and Fire (SHEF)
This organisation is committed to supporting and promoting opportunities for staff to maintain their health, wellbeing and safety.
The post holder is to manage and assess risk within the areas of responsibility, ensuring adequate measures are in place to protect staff and patients.
Confidentiality
The organisation is committed to maintaining an outstanding confidential service.
Patient information and provide a confidential service.
Quality and Continuous Improvement (CI)
To preserve and improve the quality of this organisation’s outputs, all personnel are required to think not only of what they do but how they achieve it.
Induction
We will provide a full induction programme, and management will support you throughout the process.
Learning and development
The effective use of training and development is fundamental in ensuring that all staff are equipped with the appropriate skills, knowledge, attitude and competences to perform their role.
Person Specification
Qualifications
See attached job description and person specification
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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