About the Role
My client is seeking a highly organised and proactive Sales & Executive Support Coordinator to provide dedicated administrative and operational support to the Sales Director and wider Sales team during a period of maternity leave (6-8 Months). In this pivotal role, the successful candidate will ensure the seamless day-to-day running of sales operations, including managing diaries and travel arrangements, coordinating meetings and events, and supporting internal and external communications.
Key Responsibilities
* Provide day-to-day administrative assistance to the Managing Director and Sales team.
* Manage the Managing Director's diary, ensuring efficient scheduling and prioritisation of meetings and commitments.
* Compile and process expense reports accurately and in a timely manner.
* Coordinate travel arrangements for the Sales team, including flight, train, and accommodation bookings.
* Support daily business operations by attending regular engineering, production, and shipment meetings.
* Maintain accurate and accessible records of key meetings (CRM, S&OP, and others) within SharePoint.
Meeting & Communication Coordination
* Organise, prepare and action items for the bi-weekly Sales Open Forum meetings.
* Liaise with Marketing to share approved social media posts and communications.
* Coordinate team celebrations and recognition, including birthday cards and acknowledgements.
* Book meeting venues, restaurants, and other event spaces as required.
Project & Event Support
* Assist in the planning and delivery of sales workshops, conferences, and internal events.
* Manage the ordering of branded clothing and promotional materials for events.
General Administration
* Prepare purchase requisitions and ensure compliance with internal procurement processes.
* Monitor and share relevant industry news, articles, or updates with the wider Sales team.
Skills & Experience Required
* Proven experience in an executive assistant, team coordinator, or senior administrative role, ideally within a commercial or sales environment.
* Strong organisational skills and meticulous attention to detail.
Maternity Cover Commencing ASAP
6-8 Months Cover
2 Days a week - Tuesday & Wednesday
£28,000-£32,000 Pro Rata
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