Role Purpose
The Document Controller is responsible for the day-to‑day control, administration, and monitoring of project information within the Common Data Environment (CDE). The role ensures that drawings, models, documents, and data are received, checked, issued, distributed, and archived correctly, so that project teams can rely on information being current, controlled, and available to the right people at the right time.
Key Deliverables
* CDE Operation
Operate and administer project Common Data Environments in line with agreed information‑management procedures. Support projects operating on widely used UK CDE platforms, which may include Viewpoint for Projects, Aconex, Dalux, Asite, and ProjectWise.
Ensure information moves correctly through defined states (e.g. work in progress, shared, review, approval, published), without bypassing agreed controls. Maintain clear separation between current, superseded, and archived information to prevent exposure to outdated or unauthorised data.
* Information Receipt, Issue & Distribution
Receive information from internal teams and external parties in line with agreed exchange procedures. Carry out initial checks to confirm that submissions are correctly named, coded, issued with the correct status and revision, and submitted in the correct format and location.
Issue and distribute information through the CDE in a controlled and auditable manner, maintaining accurate records of what was issued, when, and to whom. Prevent uncontrolled or informal issue of information that could introduce risk to programme, quality, or construction activities.
* Naming, Status & Revision Control
Apply agreed naming conventions, status codes, and revision logic consistently across all project information. Ensure that superseded or withdrawn information is clearly identified and removed from active circulation.
Maintain accurate revision histories and support project teams by identifying and correcting naming or status issues before information is released for use.
* Information Registers, Tracking & Visibility
Maintain accurate information registers, transmittals, and distribution logs within the CDE. Track what information is due, when it is expected, and from whom, in line with agreed delivery plans.
Provide clear visibility to Project Managers on information received, outstanding or late, submissions at risk, and information awaiting review or approval.
* Proactive Information Control & Early Warning
Actively monitor information flows and identify risks such as late or missing submissions, repeated re‑issues due to incorrect status or naming, bottlenecks in review or approval, and inconsistent behaviour across suppliers.
Escalate emerging risks to the Information Manager early, with clear facts and supporting evidence. Support a proactive document‑control culture where information deliverables are treated with the same importance as programme activities or physical outputs.
* Collaboration & Project Integration
Work closely with Project Managers and Engineers, external consultants and suppliers. Participate in project meetings where required, providing concise updates on information status and risks.
Act as the first point of contact for day‑to‑day information‑control queries, reinforcing agreed processes calmly and consistently.
Qualifications
* Essential: Experience working in a document control role within design, engineering, or construction environments.
* Practical experience using one or more industry‑standard CDE platforms.
* Strong understanding of controlled information workflows, including issue, review, approval, and revision.
* High attention to detail and confidence managing information under time pressure.
* Desirable: Experience supporting projects operating under ISO 19650‑aligned principles.
* Experience working across multiple projects concurrently.
* Familiarity with information‑delivery planning and progress tracking.
Benefits
* Pension with up to 8% employer contribution
* Car Allowance
* Private Medical Insurance
* Personal Wellbeing and Volunteer Days
* Salary Sacrifice Car Scheme (Hybrid/Electric Vehicle)
* Flexible benefits (e.g. Dental Insurance, Gym Memberships, Tax‑Free Bikes)
* Ongoing Training & Development Programme
Employment Details
Location: Glasgow – Hybrid Employment Type: Permanent – Full Time Salary: Competitive (DOE) & Flexible Benefits
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