Location: HMP Fosse Way, Leicestershire LE18 4TN
Salary: £26,202.75 per annum plus Serco Benefits
Schedule: 40 hours per week Monday – Friday
Ready to impact a better future? As a Case Administrator in our HMP Fosse Way team, you will process offender records in line with legal frameworks and prison procedures, ensuring accurate documentation, strict confidentiality, and effective communication with partner agencies including Police, Probation and the Courts. Working in a fast‑paced OMU environment, you will demonstrate strong IT skills, adaptability, and a collaborative approach while maintaining the highest standards of security and professionalism.
What you’ll do as a Case Administrator
* Provide clerical and administrative support for all areas of the department and effectively communicate with internal partners and external agencies.
* Ensure that all records are completed to a high standard of accuracy on the relevant systems, both manual and electronic files.
* Work as part of the team in an efficient and professional manner, contributing to all areas and supporting where business needs direct.
* Work closely with Prison Offender Managers to assist with the administration for all transfers, new receptions into custody and discharges.
* Develop your knowledge and skills of the job role both in situ and through training, understand all relevant procedures and provide help and support in all areas of the function.
* Carry out sentence calculations in line with the PSI guidelines; upon completion of training you will be required to maintain your competency.
* Produce reports as requested and maintain accurate records of all actions taken.
* Understand and work within the legislation of the Health and Safety at Work Act, with particular attention to the safe systems of work applicable to your area.
* Initiate and collate reports for forwarding to relevant internal departments and external agencies within specific timescales.
* Daily filing and archiving of records, including the control and security of prisoner files.
* Be flexible – support all OM areas and be responsive to business needs.
* Ensure files are prioritised correctly when received and processed in accordance with the prison service instructions.
* Monitor functional mailboxes throughout the day.
* Create a diary entry for those in the establishment on the court list and ensure their records are forwarded to the reception department.
* Book video links for courts as required.
* Identify offenders eligible for HDC at the earliest opportunity and process them in accordance with the required timeframes.
* Record and maintain all figures associated with HDC.
* Carry out the core sentence calculation duties, with associated periphery tasks.
Qualifications
* Excellent administration skills / experience of working in a busy office environment.
* Excellent communication skills both written and oral.
* High level skills with Microsoft Word and Excel.
* GCSE passes in English and Mathematics, or equivalent.
* Sentence calculation licence to operate; after training and to remain competent.
Desirable
* Understanding of Offender Management Unit work.
* Previous experience of working with offenders.
* Previous sentence calculation experience.
Vetting and checks
An Enhanced DBS check is required for this role. This includes spent and unspent convictions, cautions, and any relevant information held by local police, in accordance with the Rehabilitation of Offenders Act and safeguarding requirements. You will also complete an Occupational Health Questionnaire to allow us to provide any support needed for you to succeed in the role. Disability Confident.
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high‑volume, seasonal and high‑peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non‑disabled people. For more details please go to .
Discover all you need to keep growing
We’re one of the top 1% of international employers, so you can have confidence you’ll be part of a highly supportive culture with leaders you can count on to help you achieve your goals. From mentoring and training to our focus on internal progression, we’re proud to offer clear development opportunities – and the support and tools to help you seize them.
What we offer
* Pension: Up to 6% contributory pension scheme.
* Training and development: Over 1,100 internal courses available, funding for qualifications and apprenticeships (including L3 Team Leader and L5 Operations Manager apprenticeships), mentoring opportunities, and a focus on internal progression.
* Health and wellbeing: Employee Assistance Programme, Bupa Anytime HealthLine, wellbeing app, 30% off at Serco‑managed leisure centres, and 24/7 access to a virtual GP service.
* Discounts: Discounts across around 1,000 retailers, from food and clothing to days out, entertainment and travel.
* Charity: Paid volunteering day, tax‑free charitable giving through Payroll Giving Scheme, donate your pennies from your monthly pay to the Serco People Fund Charity.
* Employee networks: Our networks support inclusion and connection by providing spaces for collaboration, learning, and belonging. They represent and empower all our colleagues including LGBTQIA+ employees, women, parents and carers, people with disabilities, veterans, and people from all cultural backgrounds.
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