Job Description
Are you a results-driven Supply Chain Administrator or in a similar role looking for an exciting new opportunity? Do you have a passion for sustainability and the environment? Look no further than First Mile, the UK's premier recycling company! With over 30,000 customers including big names such as Pret a Manger, Zara, Netflix we are a growing company making a big impact in the environmental space.
We are seeking a talented Supply Chain Executive to join our dynamic team and help us grow our business to even greater heights. At First Mile, we are committed to positively impacting the environment through sustainable waste management solutions.
If you are a self-motivated, proactive individual and want to be part of a team that is making a real difference in the world, we want to hear from you!
The Supply Chain Department at First Mile is industry-leading, growing at 20% YoY and plays an essential part in First Mile being able to deliver incredible service and high recycling to our customers.
Job Purpose: Working as part of the Supply Chain team, you will help keep the wheels moving with our Sub-Contractors. You’ll make sure that every invoice is reconciled and work with the wider team to identify how processes could be adapted to improve accuracy. You will have an amazing attention to detail and be able to identify discrepancies from a mile off.
Duties and Responsibilities
Resolving invoice discrepancies, by reconciling invoices versus our CRM (Salesforce)
Checking invoices line by line before approval, and ensuring they match with what is being billed
Highlighting discrepancies to finance (or direct with the supplier) to dispute the invoice
Identifying overweight collections and charging these back to customers or flagging to the Account Management team to request that sites book more collections or install more bins
Implementation and suggestion of new process to minimise and avoid discrepancies
Requesting any missing backing sheets from suppliers
Sharing new purchase orders for wheelie bin schedules and recurring orders, ensuring every invoice line has a purchase order to make reconciliation easier.
Identifying, adding and updating finance contact details for existing suppliers where required.
Adding supplier docs to our CRM, Salesforce
Logging any other important supplier information on Salesforces such as end dates for insurances
Cross check reporting
On a weekly basis checking reports to ensure accuracy and consistent delivery. For example reporting 3rd party orders with no supplier and portal orders
Ensuring all reports are up to date and any new suppliers or details are added
Carrying out monthly report reviews and checks
Key Skills
Behavioural attributes
Positive can-do attitude
Excellent attention to detail
Methodical, logical and process driven
Takes ownership of tasks and responsibilities
A self-starter who can prioritise and organise their time
Knowledge and Technical Skills
Good Microsoft Excel skills including formulas and pivot tables
Excellent numeracy
Excellent at both verbal and written communication
Proven ability to error check and problem solve
Demonstrable ability to develop and maintain positive and co-operative working relationships both internally and externally.
Perks of the Role:
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