Position
: Full time – permanent
Location: Gatwick & Brighton / Hybrid
Are you detail-oriented with exceptional organisational skills and a passion for the events industry?
We are looking for an Event Administrator to assist on our global events for the nutrition sector. The Event Administrator will provide important support to the event operations team to ensure every detail is meticulously executed to deliver a smooth, seamless experience for our customers and internal stakeholders.
This is a fantastic opportunity for anyone eager to be a part of the fast-paced vibrant world of events.
What you’ll be doing:
1. Inputting quotes and invoices to the finance systems, and assisting finance with any queries
2. Supporting delegates through the registration process, and answering any enquiries in the multiple event inboxes
3. Setting up the booking pages and relevant forms on the backend of the event websites
4. Following up on uncompleted delegate bookings to generate into a confirmed booking
5. Setting up event discount codes and managing the codes database
6. Daily updating the delegate bookings database with new bookings, and providing line manager with sales stats
7. Drafting and sending delegate RSVP emails, and updating replies on the database
8. Providing delegate support including writing visa letters, attendance certificates, etc.
9. Preparing and mail merging the delegate database against the delegate list to produce and print event badges
10. Preparing and printing onsite event material in-house
11. Supporting the events team with general admin, research and marketing support
Requirements
What you’ll need:
12. Excellent time management and organisational skills with the ability to keep accurate records and prioritise tasks
13. Strong administration skills with fantastic attention to detail
14. Demonstrate the ability to meet strict deadlines and work well under pressure
15. Enthusiastic, self-motivated and proactive with fantastic teamwork and communication skills, both written and verbal
16. A flexible approach with the ability to use own initiative and determine when to seek guidance or escalate a potential problem
17. Proficient IT skills including MS Office, especially Word, Powerpoint and Excel (Advanced knowledge of excel including setting up formulas, pivot tables, etc would be highly advantageous)
18. Willingness to travel to occasionally to European events and flexibility in working hours in the run up to an event