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A unique opportunity has developed at Cablecraft Motion Controls Ltd ,for an Accounts Payable Administrator. The AP role for 2 of our US Locations and our UK facility is being consolidated into a full time role here in Hailsham. This will give the right candidate experience of Accounts Payable on a global basis and the opportunity to learn US accountancy practices.
Job Overview
The Accounts Payable Administrator will manage the accounts payable process for 3 of the organisations locations. This includes receiving and processing invoices, managing vendor relationships, ensuring timely payments, and supporting month end close. The ideal candidate will have strong organisational skills, attention to detail and have the ability to work efficiently in a fast paced environment. SAP experience would also be desirable. You will report directly to the Financial Controller based at Hailsham.
Duties and Responsibilities
Invoice Processing:- Receive, triage, process, verify invoices from Vendors within 24 hours of receipt. Ensure invoices are sent for approval or vouched if tied to a Purchase Order.
Purchase Order and Payment Discrepancies:-Resolve any discrepancies related to purchase orders ,contracts,invoices or payments
Expense Allocation:- Charge expenses to proper accounts and cost centres, ensuring accurate allocation within in accordance with company policy
Payment Processing:- Process vendor payments in alignment with company objectives. Submit payment proposals for authorisation prior to payment runs.
Vendor Account Management: Maintain accurate vendor master files
GRNI Report Monitoring:- Regularly monitor, analyse, and perform housekeeping of the Goods Receipt Not invoiced (GRNI) report to ensure timely and accurate accounting of open purchase orders and related goods receipts.
Payment tracking:- Ensure invoices linked to automatic/ACH payments are vouched in AP with payment posting completed in SAP.
Vendor communication:- Respond to and communicate with vendors chasing payment in a timely and professional manner to address any concerns or queries
Internal Communication:- Respond promptly to any internal AP-related questions or requests from other departments
Month-End Close Support:- Support month end close by ensuring all non-PO invoices are processed and authorised by the end of day 2 of the following month, facilitating timely accrual preparations for any unprocessed expenses.
Process Improvement: Work towards identifying and implementing improvements to minimise reliance on cheques (US) including working toward a "no checks" payment model.
All other duties as assigned
A small amount of AR transactions for the UK location only.
Continuous Improvement:- Continuously evaluate and improve current policies and procedures to increase efficiency in the accounts payable process.
Required Skills/Abilities
Proven experience in a similar Accounts Payable Role, minimum of 3 years
Strong computer skills, including proficiency in accounting software (SAP preferred) and Microsoft Office Suite (Excel)
Excellent verbal and written communication skills with the ability to interact professionally with both internal teams and external vendors
Ability to work independently, prioritise tasks and manage multiple responsibilities in a fast paced environment.
Strong organisational skills, attention to detail and ability to handle high volumes of invoices and transactions
Ability to anticipate work needs and pro actively address any issues that may arise.
A self starter who takes ownership of tasks, demonstrates a commitment to the role and is eager to improve processes
High level of confidentiality and discretion in handling sensitive financial data.
Ability to work harmoniously with others as part of a team achieve common goals.
Hours of work:- Monday to Thursday 8.30am to 5.00pm (1 Hour lunch), Friday 8.30am to 1.00pm.
After a successful 3 month probationary period you will be entitled to the death in service life assurance scheme and the company private medical scheme, currently with Vitality.
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Full-time
Job function
* Job function
Accounting/Auditing and Finance
* Industries
Software Development
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