Exciting role in a top International Law Firm for a PA to assist the General Counsel, the Team and Compliance & Risk team is responsible for supporting the General Counsel and the wider Compliance & Risk (“C&R”) team to provide full, comprehensive administrative support in all aspects of their work.
The C&R team’s mandate is wide ranging and includes: to ensure that the firm complies with its legal and regulatory obligations, to liaise with the SRA, to advise the firm on risk issues affecting the firm’s business generally, to lead on delivering relevant guidance and training, to develop and implement appropriate policies and procedures to ensure compliance and mitigate risk, to manage the onboarding of clients and new matter opening, to advise on client engagement terms and vendor contracts, to advise Partners and employees on professional compliance and ethics issues that may arise such as conflicts, to advise on data privacy compliance, to deal with client complaints, to deal with disputes with (former) clients and suppliers and to manage the firm’s insurance policies.
The Team Personal Assistant to General Counsel, Compliance & Risk must be highly organised and driven, whilst having a strong track record in providing senior level support in an emotionally intelligent way. Providing an effective administrative service to the General Counsel, the Director of Compliance and other Heads of sub-teams, as well as to the wider team as capacity allows
Assist with regulatory liaison and updating the firm’s SRA account as required
Acting as Secretary to the firm’s Risk Committee, including organising meetings, agenda management and full minute taking
Managing team travel to the firm’s offices globally including visas and itineraries, where applicable
Processing invoices, purchase orders and expense claims in a timely manner
Help prepare and administer relevant budgets
Help organise training sessions, including C&R’s delivery of training within the firm
Liaise with external training providers and manage attendance at conferences
Answering and transferring telephone calls to the relevant person/team
Use 3E to identify relevant information about clients and matters (matter numbers, billing status, CDD status etc)
Taking ownership and maintaining the relevant intranet pages, ensuring content is kept up to date and accurate
General administration tasks including preparing documents, proof reading and the creation of PDF bundles
Helping to set up and manage client information barriers within iManage
Assisting with ad hoc administration and project tasks
Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles.
Previous experience as a Team PA and working with senior management is essential, ideally in a legal environment
A good working knowledge of Microsoft Suite, including Microsoft Outlook, Word, Excel and PowerPoint
Flexible and dependable, will do extra hours where needed