Provide administrative support to the Learning and Development Department in the achievement of the set deliverables.
Establishes and maintains the skills module on the HR Information System (HRIS) and the Learner Management System (LMS) (Loading new employees, delinking terminated employees, password resets etc.)
Obtains training certificates from suppliers when located at the Support Office, uploading onto the HRIS and arranging for distribution to the centres
Where required, arrange the necessary venues and activities for learning interventions.
Support the Head: Learning and Development to conduct an extensive skills audit annually, verify qualifications on MIE and upload certificates onto HR Information System (HRIS)
Monitor and administer the Bursaries and Learning and Development inbox, ensuring the 2-day turnaround time is met.
Validate and maintain the asset master for Learning and Development, tracking all assets that are within the regions on a quarterly basis.
Onboarding of learnerships / YES / Graduates etc. onto HRIS
Monthly payroll input for relevant programmes (learner, grad, YES etc.)
Participate in monthly orientation of new employees.
Order stationery and training resources in line with standards and regulations.
Maintain confidentiality of information and documentation at all times.
Assist with queries as and when required
Provide BBBEE Administrative support
Capture registers and all training related information & file supporting documents on SharePoint
Provide administrative support during BEE verification
Provide Bursary Administrative support
Oversee the bursary email mailbox
Processing of bursary applications and updating the Bursary tracker for review by Head: Learning and Development
Drafting all bursary agreements
Loading all bursary payments on Fraxion for payment
Regular progress tracking of all approved bursaries
Following up for all final results at the end of semester
Loading all completed qualifications on Sage
Adhere to compliance and risk
Maintain & Update the Skills Module on SAGE, providing guidance and support to the HR and SBV teams.
Quality checks of information on the Skills Module on SAGE
Support management with reporting and validation of legislative reporting
Provide assistance to the Organisational Development Manager in the validation of the information contained in the WSP and ATR plan completed by the Academy
Provide the Academy with a list of new and separated employees to ensure the trackers are updated accordingly.
Finance Administration Support
Load all approved quotes and invoices on Fraxion
Where applicable, support SBV employees by loading Fraxion reimbursement requests related to training or professional memberships
Maintain a strong relationship with internal and external stakeholders to ensure flawless execution of training plans and communications
Create and maintain relationships with internal stakeholders (employees, line managers, executives) and external training partners
Engage with all key stakeholders on a continuous basis to ensure the deliverables of the department are executed in alignment with the department and SBV goals.
Governance
Subscribe and align to SBV Services' ISO 9001:2015 Quality Management Standards, ensuring the department's processes and quality management system is at all times in compliance with the standard.
Support SBVs ESG journey, reporting on and managing the ESG requirements to ensure a positive reflection and outcome.
Live the organisation culture within one's centre
Live the department's values while inspiring confidence and generating excitement, enthusiasm and commitment towards the mission
Requirements
Minimum Requirements: Work Experience
1-2 years as an administrator that includes 1 years' experience compiling reports in the training or HR environment
Prior experience in HR Information systems (preferably SAGE) or LMS will be advantages
Minimum Requirements: Education
HR 1-year diploma
MS Office intermediate level
Behavioural Competencies Required
Communication: Impart instructions, expectations and thoughts clearly through accurate and actionable information.
Teamwork: Work co-operatively with other members of the team to achieve a common goal effectively.
Conscientiousness: Persevering and taking responsibility to meet commitments.
Information Management: The process of gathering, storing, analyzing and translating information appropriately. The management of such information and its relevance to business need.
Scheduling: Establishes a course of action for self and/or others to accomplish a specific goal.
Corporate Governance: Ability to correctly apply internal control measures and framework of processes/policies and legislation in a transparent way in order to responsibly govern the organization and ensure good accountability towards Management, Customers, Shareholders, Government and the Community.
Social Intelligence: The ability to successfully build relationships and navigate social environments, adept at modeling various social roles. Proficiency in managing relationships and building networks, an ability to find common ground and build rapport
Work Level
Student/Graduate
Job Type
Temp
Salary
Market Related
Duration
9 - 12 Months
EE Position
Yes
Location
Houghton