The Job
The purpose of the job is to:
* Ensure an effective programme of planned maintenance is in place for all sites across Sheffield Museum Trust so that facilities & buildings are legally compliant & efficiently managed to agreed standards & performance levels.
* Lead on the resolution & repair of unexpected buildings & facilities faults.
* Work with the management team to ensure that effective & legally compliant health & safety procedures are embedded & embraced by the organisation.
* Work with the Head of Operations to build future capital plans & schedule of works.
* Deal with reactive tasks & manage situations as they arise.
* Ensure that policy & procedures are maintained to ensure that these are best in class & are delivered out to the wider team.
* Provide support in incident investigations & ensure timely follow-up on resulting actions.
* Ensure prompt resolution of Health & Safety issues & provide timely feedback to staff.
The Bigger Picture
* To be responsible for the development & implementation of planned maintenance programmes across all sites & facilities including regulatory & statutory checks.
* To build & maintain asset management records for all major systems & the sub-elements of those systems.
* To ensure best value in all planned maintenance programmes & in the commissioning of any works that result from maintenance visits.
* To coordinate with contractors & Site Management teams in the planning & delivery of maintenance works.
* Lead on repairs & reactive works.
* To support the Head of Operations on the planning & delivery of major buildings improvement projects.
* To lead on health & safety standards across all sites to ensure that at least minimum standards of safety as identified by SMT & regulators are complied with.
* Support in managing & maintaining safety records relating to accidents, incidents, near misses & critical situations, identifying any trends & proposing corrective actions.
* Undertake safety audits & inspections, reporting any concerns or required corrective actions to SMT’s management & Head of Operations.
* Manage & maintain appropriate databases to ensure prompt & accurate reporting of buildings performance, safety & environmental impact.
* Use internal finance systems to raise requisitions, orders, monitor invoices & ensure the prompt & correct payment of contractors & suppliers.
The Day to Day
* Meet on site with contractors to investigate buildings issues, plan upcoming works & repairs & sign off completed works.
* Maintain a Maintenance Schedule of current & lead time estate & facility projects.
* Liaise with colleagues to plan upcoming delivery of works, arrange access & monitor contractor performance.
* Conduct safety & audit inspections in collaboration with SMT’s Competent Person.
* Administration – finance, databases & reporting
* Requesting & evaluating quotes & tenders for proposed works.
* Preparing & presenting reports for Trustees, Directors, Management Team & colleagues
* Supporting Incident reporting & investigations.
* Updating asset lists & operating procedures.
* To be available for out of hours emergency call out at all sites as appropriate.
* Provide support to our events & hospitality teams.
* To undertake such other reasonable duties as may from time to time to be required of the post holder.
Location
Sheffield
£37,000 per annum
Type of Contract
Full Time
Hours
37 hours per week
Closing Date
09-11-2025
How to Apply
Application DetailsThe closing date for this post is Sunday 9 November 2025 at 12 midnight. All applications should be submitted using our Networx Recruitment system. Please note we do not accept CV’s. No agencies please.Interviews for this role will be held weeks commencing Monday 17 November 2025.If you would like a discussion about the role, please contact Rob Hadfield, Head of Operations by email at rob.hadfield@sheffieldmuseums.org.uk.
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