Month maternity contract - 3 days in office, EA to IR team, City location
Fantastic opportunity to join the friendly, dynamic Investor Relations team of this leading European investment boutique specialising in transport, logistics and the energy sector. We're looking for a collaborative and inquisitive assistant with demonstrated experience in supporting an investor relations function and with strong knowledge of IR CRMs / Platforms
Responsibilities:
Meeting, Travel, Event & Roadshow Logistics
1. Coordinate complex global travel and accommodation (including visa support)
2. Plan and execute investor roadshows: travel, meetings, and schedules.
3. Arrange a high volume of calls and meetings between investors, IR, and partners.
4. Organise onsite due diligence sessions, where appropriate
5. Booking restaurants and other venues for investor meetings and team events
6. AGM support: venue scouting, travel/hotel bookings, merchandise, room setup, investor registration
7. Conferences: purchasing tickets, full logistics, meeting coordination across venues, investor communication, on-the-ground support
Presentation & Materials
8. Print and bind investor presentations
9. Manage subscriptions: Infralogic, Preqin, PEI
Admin & Finance
10. Attend team weekly meetings
11. Process invoices and expenses.
12. CRM management: save notes/emails, update contacts/companies, create fundraising records.
13. Log meetings, calls, and roadshows
14. Redacting, watermarking and editing documents.
15. Obtaining signatures
16. Compiling, saving and scanning IR documents.
17. Ad hoc duties as required
Experience required:
18. Previous experience in an administrative, client service, or communications role within alternative investment space or investment banking
19. Familiarity with financial documents and terminology.
20. Knowledge of CRM or Investor Relations platforms (e.g. MS Dynamics)
21. Strong written and verbal communication skills
22. Excellent organisational and time management abilities.
23. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
24. Ability to handle confidential information with discretion.
Specific Skills:
25. Ability to communicate clearly and professionally with internal stakeholders and external investors, both verbally and in writing.
26. High level of accuracy in handling data, preparing documents, and managing communications.
27. Capable of managing multiple tasks, prioritising effectively, and meeting deadlines in a fast-paced environment
28. Skilled in Microsoft Office (Excel, PowerPoint, Word, Outlook); familiarity with CRM systems and investor relations platforms is a plus
29. Trusted to handle sensitive information with integrity and professionalism
30. Works well within a team, supporting colleagues and contributing to a positive working environment
31. Proactive in identifying issues and proposing practical solutions
Flexibility:
32. Minimum 3 days a week in the office
33. European business travel on ad-hoc basis