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* Process customer orders accurately and in a timely manner.
* Maintain and update customer records, pricing lists, and inventory levels.
* Prepare sales quotations, export/import, IPAFFS entry and delivery documentation.
* Communicate with customers regarding product availability, order status, and delivery timelines.
* Support the sales team with administrative tasks and proactive reporting.
* Handle inquiries from distributors, nurseries, and growers.
Sales Administration
* Process customer orders accurately and in a timely manner.
* Maintain and update customer records, pricing lists, and inventory levels.
* Prepare sales quotations, export/import, IPAFFS entry and delivery documentation.
* Communicate with customers regarding product availability, order status, and delivery timelines.
* Support the sales team with administrative tasks and proactive reporting.
* Handle inquiries from distributors, nurseries, and growers.
Logistics & Packaging Coordination
* Plan and coordinate transportation of strawberry plants to national and international customers.
* Work with logistics providers to schedule deliveries and ensure regulatory compliance (e.g., plant health certificates, customs documents).
* Coordinate packaging operations to ensure plants are prepared, labelled, and packed accurately and securely.
* Monitor shipments and address delivery issues proactively.
* Maintain records of shipping and delivery confirmations.
Stock Control & Procurement
* Manage inventory of strawberry plants, packaging materials, and related supplies.
* Conduct regular stock checks to ensure accurate inventory levels.
* Collaborate with the nursery/production team to track plant availability and ensure timely harvesting.
* Place orders for packaging materials and other supplies as needed.
* Ensure adequate stock is maintained during peak seasons to avoid disruptions.
Documentation & Compliance
* Maintain accurate records for traceability and plant health compliance.
* Ensure all required documentation (e.g., phytosanitary certificates, delivery notes, IPAFFS entry) is complete and accurate.
* Assist with audit preparations and ensure adherence to relevant regulatory and industry standards .
Essential
Skills and Qualifications:
* Strong organizational and time management skills.
* Good communication skills (written and verbal).
* Driving licence and own transport
* Proactive, self-motivated, and capable of anticipating operational needs.
* Proficiency in Microsoft Office (Excel, Word) and Key Prime -sales software.
* Ability to multitask and prioritize under pressure.
* Attention to detail and accuracy in handling data and documentation .
Preferred
* Experience in sales administration, logistics coordination, or stock control (preferably in the agriculture/horticulture sector) not essential, full training will be provided.
* Familiarity with agricultural or plant certification regulations (e.g., phytosanitary requirements) - not essential, full training will be provided.
* Experience in packaging coordination or warehouse operations.
* Knowledge of export/import documentation and procedures.
* Language skills good command of English, Bulgarian or Russian (optional).
Working Conditions
* Office-based with occasional visits to nurseries, packaging facilities, or cold store hubs.
* Seasonal peaks (spring/autumn) may require extended hours.
* Coordination with both domestic and international customers and partners.
LNKD1_UKTJ
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Contract
Job function
* Job function
Management and Manufacturing
* Industries
Transportation, Logistics, Supply Chain and Storage
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