Are you a people-focused, organised, and solution-driven HR professional with a passion for supporting teams and creating positive workplace experiences? Were looking for an HR Advisor to join our fast-paced cleaning company and help shape the way we support our people at Zing Environments Ltd.
As an HR Advisor, youll be at the heart of our teamhandling day-to-day HR operations, advising managers and staff, and ensuring our policies and practices are followed with care and consistency. Your support will help us build a motivated and high-performing workforce.
Start day: tbc
Working Hours: 9.00am to 5.00pm (Office-based but flexibility required for occasional travel to client sites)
Basic: £34,000
Holidays: 20 days per annum + 8 Bank Holidays
Other Benefits: HR, loyalty, recommendation and referral bonuses
Your experience
Essential:
Fluency in Polish and English.
Bachelors degree in Human Resources, Business Administration, or related field.
Previous experience in an HR role supporting a diverse workforce, ideally including both office and field-based employees.
Strong working knowledge of UK employment law and HR best practices.
Excellent written and verbal communication skills, with the ability to communicate effectively across multiple levels and languages.
Strong attention to detail, with experience managing confidential data.
Ability to prioritise tasks in a fast-paced environment and manage multiple deadlines.
Competency in Microsoft Office Suite (Word, Excel, Outlook).
Desirable:
CIPD Level 5 (or working towards it).
Experience supporting TUPE transfers and working in education or facilities management sectors.
Multilingual abilities (Spanish and Portuguese) are a strong advantage.
Key Skills
Strong interpersonal and communication skills
Strong organisational and time management skills.
High attention to detail and accuracy in data entry, documentation, and reporting
Proactive and solution-focused approach to problem solving
Discretion, confidentiality, and professional integrity.
Confident in supporting Area Managers with HR processes and policy application
Proficiency in Microsoft Office (Word, Excel, Outlook).
A collaborative team player with a positive, flexible attitude
Culturally aware and able to work with diverse teams, including non-English speakers
Key Responsibilities
1. Recruitment & Onboarding
Support end-to-end recruitment processes for both office and cleaning staff, including drafting job adverts, shortlisting candidates, conducting interviews, and completing compliance checks.
Assist Area Managers with the recruitment of cleaning operatives across various contracts.
Lead the advertisement of office vacancies through internal and external platforms, ensuring a professional and inclusive approach to hiring.
Prepare employment contracts for cleaning staff and ensure timely and accurate setup of new employees in SAP.
Manage the full onboarding process, including issuing contracts, verifying right-to-work documents and references, and updating all relevant systems.
Ensure compliance with school-specific vetting requirements, including DBS checks, overseas vetting, and signed vetting declarations, in line with Keeping Children Safe in Education (KCSiE) guidance.
Maintain and monitor the DBS expiry report, ensuring renewal requests are issued in a timely manner.
Manage the ordering and distribution of uniforms for cleaning staff.
2. Employee Relations & Compliance
Support the HR Manager in managing TUPE transfers in line with legal requirements and operational needs.
Maintain accurate, up-to-date employee records across HR systems, including SAP.
Prepare contract variations for cleaning staff in response to contractual or operational changes.
Support the processing of employee leavers, including generation of P45s and updating systems accordingly.
Assist with visa and passport requests and documentation, ensuring records are compliant and complete.
Support HR compliance initiatives, including maintaining documentation and assisting with Investors in People accreditation.
Draft, manage, and respond to HR-related correspondence, ensuring all communications reflect the companys tone and branding.
Consistently meet and exceed key performance indicators (KPIs) related to HR service delivery, ensuring timely and effective support across all HR functions.
3. Employee Relations & Support
Provide day-to-day advice and support to managers and employees on employment law, HR policies, and people management practices.
Support absence management processes, including managing AWOL cases and monitoring zero-target absence performance.
Assist with the performance management cycle, including probation reviews, capability assessments, and follow-up actions.
Act as a point of contact for employee queries, including support for Spanish, Polish, and Portuguese-speaking staff.
Support the coordination of the quarterly appraisal process for cleaning staff and assist in tracking completion.
Identify and implement continuous process improvements to enhance efficiency, accuracy, and overall effectiveness of HR operations.
Assist the HR Manager with mentoring and training junior HR colleagues.
Undertake any other reasonable duties or projects as required, supporting the wider HR function and adapting to the evolving needs of the business.
4. Engagement, Communication & Collaboration
Organise and coordinate employee engagement and recognition activities, such as Christmas presents and staff parties for both cleaning and office teams.
Notify customers of changes in cleaning staff assigned to school contracts to maintain clear communication and compliance.
Translate and support the production of the quarterly company newsletter, ensuring accessibility for multilingual staff.
Collaborate with internal departments such as Sales, Marketing, Finance, Operations, and IT to ensure integrated and consistent HR support.
Respond to queries in a timely manner, and handle incoming calls professionally, ensuring effective communication and issue resolution.
Create and maintain HR internal communications materials to support staff engagement and awareness.
This is an extremely exciting opportunity to join a respected, growing business and friendly environment. Our specific market sector focus is within the Corporate, Education, Managing Agents and Housing Associations.
If youre passionate about helping teams thrive and want to make a real impact behind the scenes, wed love to hear from you. Apply now with your CV .
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