Maritime Developments Limited - Maritime Developments | Tailored consultancy, equipment and personnel packages Do you want to be a part of a forward thinking team, challenging how things are done today to find improved solutions for tomorrow? Are you energetic and driven, with real hunger to progress? The MDL brand is centred on a unique personality that shapes us in the development of our team and guides us on how we select who should be part of it. We live Ingenious Instinct by always being open minded to ideas, whatever they are and whomever they come from. We encourage creativity and problem solving, we challenge our team, our processes and our offering to customers, and we celebrate our successes. We are hiring a Receptionist to join our Shared Services team. About the Role The Receptionist / Administrative Support role is the first point of contact for visitors, clients and callers to MDL. This position plays a key role in creating a professional, welcoming and efficient front of house experience while providing high quality administrative support to the CEO’s Executive Assistant. The role requires strong communication skills, discretion, adaptability and a collaborative approach This role is based in MDL offices in Gateway Business Park, Cove. This is a full-time role, 40 hours per week, Monday – Friday in the office. The actual hours can be agreed to suit as long as they are within working day (typically between 8 – 5pm). Key Responsibilities Reception & Front of House • Manning the MDL reception desk during core working hours • Welcoming, greeting and signposting visitors in a professional and friendly manner • Ensuring visitors are signed in appropriately and host notifications are managed • Ensure all visitors read and understand the HSE Induction • Maintaining a tidy, organised and professional reception area • Supporting meeting room bookings and basic refreshment set up where required • Process and distribute incoming/outgoing post, mail and parcels Telephone & Communication Management • Answering the MDL main telephone line promptly and professionally • Transferring calls to relevant team members or departments • Taking accurate messages and ensuring timely follow up • Managing general enquiries received via telephone or reception Administrative Support • Providing day to day administrative support to the CEO’s Executive Assistant • Assisting with diary coordination, document preparation and organisation • Supporting ad hoc administrative tasks to ensure the smooth running of the executive office • Managing confidential information with a high level of discretion and professionalism • Book lunches and refreshments when requested • Supporting wider administrative tasks as required across the business General Support • Working collaboratively with colleagues across MDL • Supporting internal events, visits or meetings as required • Undertaking other reasonable administrative duties as requested Desired Skills and Experience Qualifications (Education, Experience and Training) • Previous experience in a receptionist, administrative or office support role (preferred) • Confidence using Microsoft Office applications (Outlook, Word, Excel) (essential) • Experience working in a professional office environment (preferred) The successful candidate will demonstrate: • A team player mindset with a positive, helpful attitude • A confident and welcoming manner, both in person and over the phone • Strong verbal and written communication skills • A professional and discreet approach, particularly when handling sensitive information • Flexibility and adaptability to changing priorities • Excellent organisational skills and attention to detail • Ability to remain calm, approachable and professional at all times • Strong work ethic with a positive and proactive attitude • Eager to learn and develop new skills in a professional office environment • Willingness to support a range of reception and administrative duties At Maritime Developments, we believe that diversity drives innovation and success. We are committed to creating an inclusive environment where all employees feel valued and supported. We are an equal opportunity employer and encourage applications from individuals of all backgrounds, experiences, and abilities. For more information on Maritime Developments please visit our Website Maritime Developments | Tailored consultancy, equipment and personnel packages and LinkedIn page (7) Maritime Developments Limited: Posts | LinkedIn.