ROLE SUMMARY
The Events Coordinator at JNF UK will support the planning, coordination and delivery of the organisation’s varied and high-profile events programme, working closely with and reporting to the Fundraising & Events Manager and a wide range of internal and external stakeholders.
This is a hands‑on role at the heart of event delivery, contributing to events that engage supporters, strengthen relationships and advance the organisation’s charitable aims. Working part‑time (three days per week), this role offers flexibility for someone building or continuing a career in events. The role covers all stages of event delivery, from planning and logistics through to live, on‑the‑day support across in‑person, online and hybrid events.
It suits someone who enjoys variety, thrives in a fast‑paced environment and takes pride in delivering well‑run, professional events.
KEY RESPONSIBILITIES
Event Planning, Logistics, Delivery & Volunteers
* Support the Fundraising & Events Manager with planning and delivery of fundraising, community, educational and engagement events.
* Coordinate venues, catering, transport, accommodation, equipment, licences and suppliers.
* Prepare event programmes, running orders, operational checklists, guest lists and seating plans.
* Support on‑the‑day delivery including set‑up, breakdown, front‑of‑house coordination, guest flow and stage management.
* Liaise with speakers, performers, photographers, security, first aiders and other providers.
* Assist with managing access to speaker, staff and VIP areas.
* For online and hybrid events, research potential guests, support outreach and assist with scripts.
Guest Experience, Registration & Communications
* Support guest registration and check‑in processes (in‑person and online).
* Coordinate accessibility requirements and special arrangements.
* Support VIP hosting and seating protocols.
* Assist with pre‑ and post‑event communications, including follow‑ups and thank‑you messages.
* Support preparation and management of event budgets.
* Track event income and expenditure throughout planning and delivery.
* Source and compare supplier and venue quotes.
* Raise and track purchase orders and process invoices.
* Maintain accurate event records and final budget reconciliations.
* Flag potential budget variances or financial risks promptly.
Health & Safety, Safeguarding & Statutory Requirements
* Support Health & Safety planning and documentation in line with organisational policies.
* Assist with preparing risk assessments, evacuation plans and safety briefings.
* Support coordination of security, first aid and emergency procedures.
* Support safeguarding considerations for events involving children or vulnerable adults.
* Assist with statutry requirements such as licences, permissions and insurance confirmations.
* Brief staff, volunteers and third parties on safety and safeguarding expectations.
* Act as an on‑site contact for Health & Safety or safeguarding matters, escalating as required.
PERSON SPECIFICATION
* Proven experience supporting or delivering events in the UK.
* Strong organisational and administrative skills with excellent attention to detail.
* Experience coordinating venues, suppliers and multiple stakeholders.
* Experience supporting event budgets or financial administration.
* Excellent written and verbal communication skills.
* Ability to manage multiple priorities and remain calm in live environments.
* Confidence supporting Health & Safety and safeguarding arrangements.
* Willingness to work evenings and weekends as required.
* Comfortable working on‑site in a hands‑on role.
* Experience working with volunteers.
* Experience supporting large‑scale or high‑profile events.
* Familiarity with guest registration or ticketing systems.
* Experience working with VIPs, speakers or public figures.
* Experience within a charity, non‑profit or community organisation.
ADDITIONAL INFORMATION
* Office-based at JNF UK’s London Office.
* Office hours: 09:00–17:30 with early closing on Fridays.
* Flexibility required for events outside standard working hours.
* Holiday entitlement: 20 days annual leave plus 8 UK bank holidays (pro rata), and Jewish festivals when the office is closed.
* Subject to an Enhanced DBS (and barred) check.
This Job Description outlines the general nature and key responsibilities of the role and is not exhaustive. Duties may evolve in response to organisational needs.
Contact Yael at yb@theworkavenue.org.uk for more information.
For more information about the role, or to receive a personal recommendation, please contact our recruitment team. Tali – tali@theworkavenue.org.uk or Yael – yb@theworkavenue.org.uk
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