Job Description
We are recruiting a Legal Secretary/PA to support one of our prestigious clients based in Brierley Hill.The main objective of the role is to work collectively as a centralised resource within the Legal Services Department. The team provide a comprehensive level of support to our lawyers across all departments.Key Responsibilities :
o Ensure that dictation queues are checked regularly throughout the day, picking up tasks across departments in order of priority
o Liaise with our Office Assistants to delegate administrative tasks, tracking progress through to completion
o E-filing, hard copy filing and file maintenance
o Typing letters, emails and file notes as dictated by our fee earners
o Document production, amending and creating documents from our standard templates in line with our standards experienced with track changes and create comparison documents
o Preparing bundles
o Liaise with the PA team as and when required
o Support fee earners with file opening process
o Arrange or, where not appropriate, conduct photocopying, printing, or scanning so relevant documents are collated and distributed in a timely manner
o Liaise with other Secretaries to share tasks and discuss deadlines
o Manage queries, responding as appropriate and/or ensuring that all messages are communicated and responded to
The ideal candidate will have the following skills:
* Communicates clearly and professionally, adapting style to suit the recipient and purpose.
* Owns deadlines and workload with calm assertiveness and drives solutions with resilience and positivity.
* Shows a positive and flexible approach to teamwork, contributing to shared goals.
* Demonstrates a commitment to delivering high-quality services that meets the needs of stakeholders and upholds the firm’s policy, procedures and standards
* Understands how their work supports the team and contributes to the firm’s wider objectives.
* Familiarity with secretarial processes such as audio/digital dictation and document production
* May have experience working in a Legal, professional environment, or similarly structured office environment.
* Previous experience of working with case management systems and electronic filing systems.
* Proficient in using Microsoft 365 applications to organise tasks, manage time effectively and support collaborative working (essential).
* Accurate typing speed of at least 60 words per minute
* In return we can provide full product support and training and the following benefits :
o Casual dress
o Company pension
o Free flu jabs
o Free parking
o Health & wellbeing programme
o Life insurance
o Private medical insurance
o Sick pay
o Work from home