Job Description
What if you could do the kind of work the world needs?
At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.
The Proposals Coordinator role forms part of a dedicated Rail Business Development and Proposals team, which is responsible for all aspects of work winning across the Rail business unit and multidisciplinary WSP pursuits within the rail sector.
The role encompasses support to work winning activities across the capture and convert phases of the WSP winning work lifecycle, coordinating the interfaces between business leaders, technical staff and others in the proposals team to produce high-quality, compelling submissions. To be successful, the Proposals Coordinator needs to understand the objectives of the Rail team and play an active key part in the development of well-written, well-presented materials and proposals content.
In addition, the role supports comprehensive work winning and business development activities that contribute to the growth and success of the Rail business unit. This includes supporting marketing and communications (both internal and external), client account support, business development operations such as effective content management, collateral maintenance, and supporting systems and pipeline administration.
A Little More About Your Role...
In this role, you will be helping to plan, develop and deliver responses to client procurements across the work winning lifecycle from capture to contract award; and assist with development, implementation and continuous improvement of work winning processes, collateral and best practice.
Proposal coordination & process management
Facilitating the delivery of bids or parts of bids/PQQs including proposal kick off and review meetings, coordinating document control and leading coordination of the proposal process.
Planning and facilitating adherence to programmes e.g from kick-off to review meetings including all agenda, materials and outputs (minutes/actions).
Follow WSP best practice governance including supporting qualification, review and close out procedures (e.g lessons learned reviews).
Coordinate interfaces with the proposals team, other UK/global business streams and partners/ subconsultants.
Conducting market research and analysis, client and competitor intelligence for pursuits. Contributing to proposal winning strategies including deconstructs, SWOT analyses, proposal win themes and storyboard development.
Formulating overall structure of the proposal submission before writing starts – source existing material/best practice answers, develop answer plans.
Working with technical authors to convert knowledge into winning solutions and proposals.
Writing and supporting impactful, tailored, technically differentiated bid content, and creating visually compelling graphics.
Supporting project teams in preparation for client interviews including presentation development and coaching.
Collating proposal feedback from all members of the project proposal team for continuous improvement and emerging best practice.
Proposals operations and best practice
Acting as a hub of Rail best practice and knowledge for proposals and business development.
Ensuring the WSP message and brand is promoted, including best practice materials such as CVs and project sheets.
Improving the quality and standards of proposal writing and production, promoting best practice for layout and content of all proposal submissions.
Administering Decision to Bid gateway process (supporting the Rail business unit's leadership team), including maintaining log of minutes and archive, follow up actions.
Manage portals/client facing communication channels to progress pursuits.
Maintain an awareness of WSP's business strategy, services, people and projects to support the preparation of proposals and work winning strategies.
Business Development
Support marketing and communications for the Rail business unit, including researching and drafting content for internal communications e.g people and project stories; and supporting external communications tasks e.g awards, events, and profile raising for our projects and people.
Participate in client account management teams to support research, analysis and feedback collation.
Prepare client-facing materials e.g presentations, capability statements, and other marketing materials
Requirements
Core communication skills
Excellent command of language for editing and proofing text.
Strong and effective verbal and written communication, team player and collaborative.
People skills to encourage, motivate and enthuse others.
Organisation, planning & delivery
Robust organisational skills with a meticulous approach to detail and quality.
Excellent time management skills and ability to prioritise.
Flexibility to meet demanding proposal deadlines when necessary.
Technical & sector knowledge
Knowledge and understanding of standard private and public sector proposal processes, with experience coordinating proposals, bids or work winning activities ideally within infrastructure consultancy or related sectors.
Accurate and proficient working knowledge in Microsoft office, Adobe suite, InDesign (desired) and graphics skills.
Excellent research and analytical skills - ability to interpret data and research into meaningful content.
Behaviours & approach
A passion for quality and continuous improvement with a focus on delivery.
Drive and support the culture of openness and knowledge sharing and continuous improvement.
Exhibit and demonstrate behaviours and attitudes in accordance with WSP core values to create a team culture and promote excellent communications.
Adopt a pro-active approach, use initiative and take responsibility for own actions.
Qualifications
Degree‑level qualification (any relevant discipline).
APMP Foundation (or willingness to obtain).
Imagine a better future for you and a better future for us all.
Join our close-knit community of talented individuals who share your passion for making a positive impact. Our global team includes more than 69,000 employees, working together to make a difference in communities both close to home and around the world.
With us, you can. Apply today.
About Us
We are one of the world's leading engineering and professional services firms. Our 72,800 passionate people are united by the common purpose of creating positive, long-lasting impacts on the communities we serve through a culture of innovation, integrity, and inclusion. With over 9,000 professionals across the UK and Ireland, we are dedicated to our local communities and propelled by international brainpower.
WHAT'S IN IT FOR YOU?
Work-life balance
At WSP, we understand that work is just one aspect of your life. It's important to make time for you, your family, friends, interests and your community.
Our hybrid working policy offers the flexibility to work from home two days a week, while also providing opportunities to collaborate in our modern offices across the UK.
Inclusivity & Belonging
We welcome applicants with varied backgrounds and experiences. We enable rewarding careers by encouraging people to bring their whole and authentic selves to work so that our work represents the fullest spectrum of society. We celebrate integrity and treat people with respect, supporting each other and embracing a culture of inclusion and belonging at WSP. We have our employee resource groups bring together employees and allies with different backgrounds to promote our culture of inclusivity.
Health & Wellbeing
We are committed to supporting our people, giving you the tools to make improvements to your health and wellbeing through our Thrive programme.
Our Virtual GP service gives you access to an NHS or Irish Medical Council GP at a time and place that suits you – giving you peace of mind and quick access to medical advice when you need it most. We also provide reasonable workplace adjustments for those in need. Additionally, you can benefit from the Gymflex scheme, which offers up to 40% off annual gym memberships through our WSP flexible benefits program, as well as a comprehensive menopause support package.
Flex your time
To enhance work-life balance, WSP offers the "WSP My Hour," allowing you to take one hour each day for personal activities, with the flexibility to make up the time earlier or later that day.
We also provide part-time and flexible working arrangements, the option to purchase additional leave, and the ability to use your bank holiday entitlement to suit you.
Your development
We understand the importance of development and training to you. That's why we foster a supportive environment that invests in your growth, whether through training, mentoring, or Chartership.
#WeAreWSP
Here at WSP we positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy or maternity/paternity. As a Disability Confident leader, we will interview all disabled applicants who meet the essential criteria, please let us know if you require any workplace adjustments in support of your application.