Part of the VolkerWessels UK Group, VolkerStevin is an industry-leading civil engineering business, providing complex and innovative engineering solutions across a wide range of sectors including maritime, flood risk management, defence, energy, water and regeneration. Collaborating with, and drawing on the specialist skills of the group's business units we deliver a truly integrated, multidisciplinary service.
We have an opportunity for a Site Administrator to join our long term project / framework on our project in Plymouth / Devonport.
Overview
To provide an effective administration function for both the site and the overall project, ensuring control of all agreed admin and documentation in a manner consistent with VolkerStevin and project processes and procedures. To provide administrative support to the Head of Office Manager.
Key Accountabilities
* Purchase Card: Assisting the Office Managers where required on managing purchase cards. Working alongside the Head of Office Management to support monthly spend reports requirements.
* Click Travel: Booking travel & hotels for the site team and running weekly reports to ensure all costs are captured and reconciled and signed off.
* Reports: Running and reviewing daily/weekly/monthly reports.
* Procure to Pay: Supporting the office management team with:
o Querying invoices with Suppliers and ensuring the query details are on 4PS and on the correct query code.
o Managing / monitoring disputed invoices in a timely manner.
o 3-way matching invoices in 4PS.
o Chasing credit notes.
o Entering goods receipt notes.
o Entering operated and labour timesheets.
* Plant Reports: Managing the Live Hire Reports and weekly reviews on issues.
* Plant: Learning the plant system and support queries with the hire desk and office management team.
* Asset Register: Site purchased asset log.
* General Support: Support given to the Head of Office Management on any tasks needed to support the office management team on a day-to-day basis.
About you
* Site/Construction Company experience (not essential)
* Excellent communication skills including written English and ability to compile own letters.
* Excellent IT skills including Word, Excel, Powerpoint, Access, E-Mail and Internet.
* Excellent telephone manner.
* Ability to use initiative.
* Discretion and confidentiality.
* Time management skills.
* Experience in the Procure to Pay Process.
Benefits
* Competitive salary
* Competitive annual leave and an additional day off on your birthday
* Option to buy additional annual leave
* Private medical care
* Pension
* Life Assurance
* Cycle to Work scheme
* Shopping and restaurants vouchers, rewards, and discounts
* Training and development opportunities—comprehensive skills-based training
* Family friendly policies including enhanced maternity benefits
* Employee Assistance
* Flexible working opportunities programme
* Mental health, physical health, and financial support
* 24/7 Virtual GP service
Fairness, inclusion and respect
We believe in pushing boundaries in the pursuit of fairness, inclusion and respect. So, our teams can be comfortable that, whatever their background, VolkerWessels UK is a place where they can be themselves and thrive.
VolkerWessels UK is committed to maintaining healthy, safe and productive working conditions for its entire staff and therefore a drugs & alcohol screening is mandatory for all.
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