Job Description
5-6 month contract with a local authority
Summary
* This is a 5-6 month contract with a local authority, aimed at providing high-quality administrative and event management support to the Mayor and Deputy Mayor. The role is crucial in ensuring their engagements, correspondence, and civic responsibilities are managed efficiently and professionally.
Responsibilities
* Monitor and manage the team inbox, ensuring timely and accurate responses.
* Provide diary management for the Mayor and Deputy Mayor, including scheduling meetings and engagements.
* Make travel arrangements and manage correspondence promptly and accurately.
* Take minutes at meetings as required.
* Attend weekly meetings with the Mayor and Deputy Mayor to advise and coordinate their attendance at engagements.
Requirements
* Proven experience in providing administrative support in a busy office environment.
* Experience in diary management and event coordination.
* Strong organizational skills with the ability to manage multiple priorities.
* Excellent communication and interpersonal skills.
Essential Qualifications Required
* GCSEs (or equivalent) in English and Maths.
* Proficiency in Microsoft Office applications (Word, Excel, Outlook).
* Event management experience or training (desirable).
Additional Information
* Working hours: 22.5 hours per week
* Location: London Road, Basingstoke, Hampshire, RG21 4AH, United Kingdom
* Work pattern: 3 days a week (22.5 hours) – Tuesday, Wednesday, and Thursday. Mondays and Fridays are covered by another temporary member of staff.
* Although some working from home can be accommodated, it is expected that the postholder will work mainly in the office.
* Some off-site working may be required.
* Ability to work outside ‘normal’ office hours occasionally.
The role closes on 9th December 2025, apply ASAP.
Requirements
To provide high-quality administrative support to the Mayor and Deputy Mayor including monitoring the team inbox, diary management, making travel arrangements, managing correspondence in a timely and accurate manner, taking minutes as required.