About Us
2-sec are a growing cyber security company based in Kingston upon Thames, providing advanced security solutions to clients across various sectors. We value precision, professionalism, and a collaborative team culture. As we expand, we are seeking a highly organised and proactive individual to support our leadership, operations, and wider business functions.
Role Overview
This is a multi-faceted role combining responsibilities of a Personal Assistant (PA), Executive Assistant (EA), Office Manager, and Administrator. You will play a key role in supporting senior leadership, managing office operations, assisting with basic finance tasks, maintaining CRM systems, and helping the entire business run smoothly day-to-day.
Key Responsibilities
Executive & Personal Assistance
* Provide PA/EA support to company directors, including diary management, travel arrangements, and meeting coordination.
* Prepare agendas, take minutes, and follow up on action items from meetings.
* Handle confidential information with discretion.
Office Management
* Oversee the day-to-day running of the office, including supplies, maintenance, and liaising with vendors.
* Ensure health & safety compliance and manage office policies and procedures.
* Coordinate IT and facilities support as needed.
Administrative Support
* Manage incoming communications, including emails, calls, and post.
* Maintain company records, filing systems, and documentation.
* Assist with onboarding new staff and maintaining HR records.
* Perform accurate data entry and maintain internal databases.
Finance & Bookkeeping
* Support basic bookkeeping tasks, including invoice processing, credit control, expense tracking, and reconciliation.
* Liaise with external accountants and assist with preparation of financial documentation.
* Assist with budget tracking and reporting.
CRM & Data Management
* Maintain and update the company's CRM system with client and project information.
* Ensure data accuracy and consistency across platforms.
* Generate reports and assist with client communications and follow-ups.
Operations & Business Support
* Assist the Operations team with scheduling, timesheets, logistics, and internal coordination.
* Help track project timelines, deliverables, and resource allocation.
* Support procurement and vendor management processes.
* Provide general support across departments including sales, technical, and client services.
Event Support
* Assist with planning and running in-person company events, including logistics, catering, venue coordination, and guest management.
* Support internal workshops, client meetings, and team gatherings.
Requirements
Essential
* Proven experience in a similar PA/EA/Office Manager/Administrator role in a small business.
* Strong organisational and time-management skills.
* Excellent written and verbal communication.
* Proficiency in Microsoft Office and general IT systems.
* Basic understanding of bookkeeping and finance processes.
* Experience with CRM systems and data entry.
* Ability to work independently and support multiple teams.
Desirable
* Experience in a tech or cyber security environment.
* Familiarity with accounting software (e.g. Xero, QuickBooks).
* Experience supporting company events or client-facing activities.
* Understanding of confidentiality and data protection principles.
What We Offer
* A dynamic and supportive working environment.
* Opportunities for professional development.
* Flexible working hours (within office-based expectations).
* Pension scheme and other benefits.