Job Description
Office Manager – Financial Services Paris | Full-Time | Office-Based | Immediate Start
We are seeking a proactive and polished Office Manager to join a dynamic and professional financial services firm based in Paris. This is an urgent hire, and we are looking for a candidate who is available to start in March.
The role will begin as a 2–3 month temporary assignment, with a strong view to transitioning into a permanent position.
The ideal candidate will be highly organised, confident, and comfortable working in a professional corporate environment, ensuring the smooth day-to-day running of the office.
If you are immediately available and meet the requirements for the role, we encourage you to apply today.
This is a hands-on, all-rounder position that plays a key role in ensuring the office runs seamlessly day-to-day. You will be instrumental in creating a high-quality, efficient, and welcoming workplace experience for employees and visitors alike.
Key Responsibilities
Office & Workplace Operations
* Maintain exceptional standards across meeting rooms, client areas, and breakout spaces
* Coordinate catering and hospitality services as required
* Assist with organising internal and client events
* Maintain cleanliness and food safety standards across catering areas
* Support the smooth day-to-day running of the office, maintaining exceptional presentation standards
* Monitor and replenish stationery supplies; manage ordering and stock control
* Manage incoming and outgoing post, courier bookings, and document tracking
* Ensure binding and office equipment is fully stocked and operational
* Liaise with building management and maintenance providers
* Support health & safety procedures, including fire safety coordination and first-aid checks
* Manage access cards, visitor passes, and security protocols
* Coordinate onboarding logistics (desk set-up, equipment, access cards, welcome packs)
* Support internal engagement initiatives, social events
* Provide basic IT administrative support (email signatures, equipment allocation)
The Ideal Candidate
* Must be fluent in French and English
* Must have the right to work the EU
* 2/3+ years in a similar role, ideally with Finance experience
* Highly organised with strong multitasking abilities
* Proactive, hands-on, and solutions-focused
* Strong attention to detail and pride in maintaining high standards
* Professional, approachable, and service-oriented
* Confident communicator with excellent interpersonal skills
* Able to work collaboratively across IT, HR, Compliance, and Corporate Services
* Discreet, reliable, and professional at all times
* Comfortable using MS Office and workplace technologies
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