As an Executive Assistant, you will be expected to directly support the directors, specifically on the client facing, sales side of the business. You will be responsible for managing calendars, communications and conducting both job/project-based tasks for events as well as for the general business. The other side of this role will be as a coordinator; you will be expected to 'crew' the upcoming jobs and make sure all projects on site are 'ready to go' on a daily basis. Overseeing the communication with contractors and staff, booking accommodation, raising purchase orders and preparing briefing documents.
Responsibilities:
Support commercial director in his scheduling, client liaising, event planning and other aspects in event planning and delivery
Book crew, accommodation and logistics as required
Be part of the team and support others in peak periods
Work within allocated job budgets
Supporting with list making, note taking and task chasing
Keep database up to date with all information
Continue to build freelance database
Regular check in's with PMs to discuss upcoming jobs
Supplying planning sheets and RAMS to crew on site
Making sure all information needed from crew is on systemSkills Required:
Organisational, multitasking and problem-solving skills
Strong people skills
Understands the flexible nature of the events industry and who is used to working unsociable hours.
IT Skills essential - Competent in Microsoft Word, Excel and Outlook.
Able to work well under pressure and in a fast-paced environment.
Excellent communication skills
Previous work within events
If you believe you are suitable for this role, please apply with your CV today