Studio/Office Manager
Are you an experienced office manager, or have experience working in a creative environment organising, providing administrative assistance, and generally keeping everything on track?
Our client are recruiting for an experienced Studio Manager. This is a central figure in the day-to-day operations of the Art Department, managing the workflow of the creative team. This pivotal role oversees, troubleshoots, and manages the schedule, providing admin support as well as project management, generally being the first point of call for all queries.
This opportunity is offered on a 3-month fixed term contract starting in September.
Hourly rate: £16-£19 per hour, depending on experience.
Location: Battersea fully on-site.
Key responsibility of the role.
Reporting into the Art Director, this position will ensure that we hit the right deadlines for UK and International sales teams, for marketing and publicity teams and ensure the smooth running of the department.
Responsibilities include:
Day to day operations of the Art Department
Manage the design production schedule and sign off process
Update and maintain design relevant aspects in our internal system
Administrative support to the immediate and wider team
Track and process invoices in a timely manner
Draw up contracts for freelance designers, illustrators, photographers etc
Help facilitate the implementation of new operational systems in the Design team
Basic working knowledge of InDesign and Photoshop (we can provide training for this)
Attend cover/briefing meetings and take minutes.
Working with Art director to set agenda for cover meetings
Chasing briefs on the system, cover copy, author sign off to ensure all covers on schedule.
Represent the team in the non-design related meetings.
Ensuring provide back up and support for Art Director.What you'll bring
The Office Manager is a lynch-pin of the team so we are looking for someone with demonstrable experience in project management, office management or senior administrative/support roles. It's not a requirement that you'll understand how an art department works, or have worked in a creative environment before, but you'll be excited to! You'll also:
Be calm, personable and to be able to cope with encouraging others and enforcing deadlines.
Be confident dealing with stakeholders at all levels in the organisation from designers to editors, to sales and marketing colleagues
Have excellent prioritisation and organisation skills to manage designers workloads
Have good use of systems and understanding of technology which will help manage a busy team
Be a solutions-oriented; foreseeing issues and being proactive in resolving them
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