I am recruiting for a Facilities (Operations) Assistant. The hours are 9am-5.30pm, working one day from home. The firm offer excellent benefits and the salary is dependant on experience.
KEY RESPONSIBILITIES
1. To professionally answer calls received on the Reception phone line and attend to the Operations mailbox in a timely manner.
2. To process and deliver mail, including couriers and ensure franking machine is maintained with costs recharged accordingly.
3. To provide logistical support for meetings held in the conference room, to include welcoming clients, preparation of conference rooms, coordinating with IT and arranging catering provisions.
4. To manage office supplies (stationery, conference room and kitchen supplies) and maintain adequate stock levels.
5. To assist with office moves, desk/office and locker allocation, maintenance of fixtures, fittings and deal with any maintenance issues promptly to ensure the office is fully operational at all times.
6. To maintain office equipment and coordinate repairs as required in a timely manner.
7. To oversee contractors to include Cleaning, Maintenance, Catering, Plant Maintenance and Pest Control ensuring all SLA’s are maintained and that contractors have the appropriate approvals and Health and Safety documentation to commence work.
8. To assist with preparation for annual Fire, Health & Safety & Legionella Risk Assessments and provide First Aid and Fire Warde...