Established in 2022, Navantia UK is a subsidiary of Navantia SA, a Spanish state-owned company with over 300 years of naval shipbuilding history.
In January 2025, Navantia UK completed the acquisition of Harland & Wolff and its four historic facilities in Belfast, Appledore, Methil, and Arnish.
By combining Harland & Wolff’s proud heritage and facilities with Navantia’s global expertise, Navantia UK is well-positioned to strengthen Britain’s defence, maritime and energy industrial capabilities, supporting jobs and economic growth across the country.
Job Description
The Receptionist serves as the first point of contact for visitors, clients, and callers. The individual in this role is responsible for managing the front desk area, ensuring that all visitors are greeted warmly, and providing administrative support to other departments as needed. A receptionist must be professional, organised, and capable of handling multiple tasks efficiently.
RESPONSIBILITIES & DUTIES
* Greet visitors warmly and ascertain the purpose of their visit. Direct visitors to the appropriate department or individual. Maintain a friendly and professional demeanour at all times.
* Answer incoming phone calls promptly and professionally. Screen calls and direct them to the appropriate department or individual. Take messages and ensure timely delivery to the appropriate person.
* Ensure the front desk area is clean, organized, and well-stocked with necessary supplies. Manage the visitor log and security procedures for visitors. Monitor and distribute incoming and outgoing mail, packages, and deliveries.
* Assist with scheduling appointments and meetings. Coordinate conference room bookings and ensure rooms are prepared for meetings. Organising catering arrangements. Provide general administrative support, including data entry, filing, and document management.
* Order office supplies and keep track of inventory. Assist with organising office events, meetings, and travel arrangements.
* Collate timesheets and enter data into database; running reports to provide data for management.
Qualifications
Essential:
* Good working knowledge of MS Application (Word, Excel, Outlook, PowerPoint).
* Strong verbal and written communication skills. Must be able to communicate effectively with a wide variety of people.
* Ability to manage multiple tasks at once, stay organized, and prioritize effectively.
* Accuracy and attention to detail in all aspects of the job, including messages, appointments, and filing systems.
* Ability to quickly resolve issues and provide solutions for visitors, clients, or staff.
* Flexible cooperation with other team-members.
Desirable
* Qualification in Administration/Similar.
Additional Information
Equal Opportunity: We are dedicated to fostering an inclusive and diverse workplace. To ensure equal opportunities for all candidates, we commit to a fair and unbiased recruitment process at every stage. This includes ensuring hiring managers are aware of legislation, providing reasonable accommodations for candidates with disabilities, and actively seeking to eliminate any form of discrimination based on race, gender, age, religion, sexual orientation, or any other protected characteristic. Our goal is to create a recruitment environment where every candidate feels valued and has an equal chance to succeed.
If you experience difficulties or are unable to apply for a role on-line please contact us at people.skills@harland-wolff.com and one of the team will be in contact to help you
If you experience difficulties or are unable to apply for a role on-line please contact us at people.skills@harland-wolff.com and one of the team will be in contact to help you.