As the Executive Assistant to the Chief Technology Officer (CTO) and the Chief Strategy Officer (CSO), you will play a central role in helping their offices run smoothly. Your days will be filled with varied responsibilities, such as thoughtfully managing schedules, coordinating meetings, and assisting with diverse tasks to support their work and ensure their time is used well. You'll be an integral part of the Administration team, working together with the Executive Assistant to the CEO & CoS, and the Office Coordinator to foster strong, effective partnerships that enrich the organisation. Your ability to build productive relationships and offer support across teams will be a valued asset, helping everyone move forward together.
This role is one where dedication, strong organisational skills, and professionalism truly shine. You'll be part of a lively, ever-changing environment that welcomes your initiative and adaptability. Independence and a versatile approach will help you meet the needs of each day, allowing you to tackle challenges with confidence and a calm, thoughtful outlook.
What will you be doing?
* Calendar Management: Coordinating the CTO & CSOs complex and ever-changing diaries, ensuring meeting logistics are taken care of.
* Meeting Coordination: Arranging and coordinating meetings, conferences, and video calls as requested. Preparing meeting agendas, taking meeting minutes, assisting with onsite catering and meeting room set up, greeting guests, collating necessary documents, managing diaries and ensuring meeting logistics are in order, working closely with the other Executive Assistant and Office Coordinator.
* Travel Arrangements: As required, planning and coordinating travel arrangements, including booking flights, hotels, ground transportation, visas and other travel-related logistics.
* Event Management: Arrangements for events on behalf of the CTO and CSO.
* Information Management: Organising and maintaining files, records, and other essential documents related to the SLT office. Ensuring data is secure and easily accessible.
* Liaison: Acting as a liaison between the CTO, CSO and internal teams, external partners, clients, and stakeholders.
* Confidentiality and Discretion: Handling sensitive and confidential information with utmost discretion, maintaining a high level of confidentiality at all times.
* Miscellaneous Support: Expected but not limited to providing additional support as needed, which may include personal errands, managing reception cover, cover for the Admin team, arranging social events, or assisting with special projects.
What will you need to succeed in the role?
* Educated to degree level or equivalent work experience in a relevant field.
* Significant proven experience as an executive assistant, personal assistant, or in a similar administrative role in a high growth company.
* Strong organisational and time management skills to effectively prioritise tasks and manage schedules.
* Excellent written and verbal communication skills to handle internal and external communications professionally.
* Discretion and confidentiality are essential due to handling sensitive information.
* Significant proficiency in using productivity software, such as Microsoft Office suite.
* A self-starter with adaptability and flexibility to respond to changing priorities and requirements.
* Strong interpersonal skills and the ability to work well with diverse teams and personalities.
* The ability to arrange events with a short turnaround time and cater for a mixed audience.
* A creative problem solver with the ability to think on your feet and find solutions to problems.
* Proven ability to work proactively and take initiative.
* Attention to detail and accuracy in all tasks.
* A need to be flexible with working hours across multiple time zones and office presence.
What will we offer you in return?
* Salary commensurate with experience
* Benefit package according to location
* A fast-paced work environment in a growing international company
* A chance to make a difference by joining our employee committees built around our values
* The opportunity to experience and support many parts of the business.
Sounds good?
Join our team we look forward to receiving your application!
Oxford PV is an equal opportunity employer and expressly welcomes applications from suitably qualified candidates regardless of gender, national origin, disability, age, sexual orientation, transgender status, religion or belief, marital status or pregnancy and maternity.
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