Job Title: Crew Logistics Administrator
Locations: Weybridge, KT13 0YX
Contract: 6 month fixed term
Hours: 35 hours per week (Monday to Friday, 10am to 6pm)
Salary: c £26,936 p/a
Britannia Row is in an exciting period of growth and now requires an additional Crew Logistics Administrator to join our vibrant, fast paced Crew logistics department. Whilst initially this position is on a fixed term basis, it has the potential to develop into a permanent position as the company continues to grow.
Who we are?
Britannia Row Productions is a world class audio rental company supplying high end audio equipment and skilled audio engineers to global music tours, sporting and corporate events. As part of the US based Clair Global group of companies our business is optimistic about future growth.
The Crew Logistics department is responsible for subcontracting Freelance Sound Engineers and managing employed Audio Technicians / Road Staff at different skill levels, globally for audio work, including touring, large events, corporate, TV, festivals and sporting events (amongst others).
What will you do?
You will assist the Crew Logistics Dept and work in conjunction with the Senior Crew Logistics Administrator in all administrative duties assigned to the department; including maintaining and updating management data bases, liaising with sub-contractors to ensure data held is accurate, and working collaboratively with the Sales team, Operations team and clients.
The main focus of the role is to support the Senior Administrator and Crewing Team. Key responsibilities include:
Assist the department with collating sub-contractor personal data for new and current crew in accordance with GDPR
Maintaining crew records ensuring all data is up to date, including contact details, addresses, passport scans, insurance, relevant immigration status paperwork and A1 Certs using several different platforms
Transfer of data to the company's bespoke global system
IR35 assessments
Assist with Touring and Event Accreditation
Crew Visa applications when needed for touring personnel for Europe and the rest of the world
Preparing H&S Documents for onsite jobs
Collate and record receipts and transactions for department credit card expenditure on a monthly basis
Travel and accommodation arrangements for crew and BRP Staff globally.
Assist the Crew Management Team in contracting freelance crew.
Manage data for the full-time Audio Technicians / Road Staff and Apprentices
Subcontractor and Department Purchase Orders
Produce Health & Safety documents for Touring and Events
Maintain and update all departmental documentation
Any work deemed necessary for the smooth running of the department and company
Who are we looking for?
We are looking for a confident and professional administrator, who is great with people and excellent at building relationships. We would like someone with a flexible approach to work, who enjoys working as part of a small team and can also work independently. This role suits someone who is self-motivated, proactive and rises to the challenge of tight deadlines. A desire for professional development is also advantageous as we enjoy developing our people and seeing them grow within the company.
What skills and experience do we want?
At least 2 years' experience of working in an administrative role
Strong written and verbal communication skills
Proven ability to build and maintain relationships with stakeholders
Great organisational skills with a high level of accuracy and an eye for administrative detail
Aptitude for IT with proficient knowledge and skills of Microsoft Office package
Ability to multitask, organise and prioritise workload
Experience booking travel and/or working in the events industry is desirable
Educated to A level or equivalent
What do we offer?
23 days' holiday per annum plus bank holidays
Auto enrolment pension scheme – 4% Employer Contribution, 5% Employee Contribution
Enhanced company sick pay
Group Life Assurance
Health Cash Plan
Employee Assistance Programme
Cycle to work Scheme
On-site Parking
Complimentary tea, coffee & fruit
Company social events
Free Flu vaccination
The opportunity to work in live audio with a company that invests in the progression of its employees
We're building a diverse, inclusive team You're welcome at Britannia Row wherever you're from and whoever you are. We know that sometimes, people don't apply for a job because they don't have every single skill listed in the job's requirements. So, if you're interested in a role here and believe you could be a good fit, we encourage you to apply.
Applicants must be eligible to work in the UK