Company Description
Job Description
The position is responsible for providing administrative support to the Finance department, Payroll and General Cashiering.
Primary Responsibilities
Administrative Support
· Updates daily Accounts Receivables List of Remittance upon receipt of cheques.
· To segregate incoming and outgoing mails and delivery of mails to various Finance sections.
· Co-ordinate and issue hotel gift certificates.
Cashiering Duties
· Responsible for cash collection and checking of daily remittances, in the presence of a witness.
· Ensures sufficient change and refill for cash machine.
· Updates foreign exchange rate as per hotel policy and policies.
· Ensures daily bank deposits.
· Prepares daily cash receipt report and journals.
· Balances cash machine fund daily and ensures all funds are returned to the cash machine at end of day.
· Co-ordinates and issues cashiers’ float.
· Provides training to new cashiers.
· Maintains over and short records for each cashier and shows evidence of review by Director of Finance and Business Support.
Monthly Payroll Processing
· Computes and finalises payroll with necessary reports printed for proper approvals to be submitted to bank for processing.
· Ensures high level of confidentiality when dealing with all matters related to payroll.
· Collects and verifies basic payroll information from original sources such as appointment letters, E-Overtime / E-Timesheet reports and payroll allowances and deductions form.
· Processes petty cash reimbursement and expenses report relating to colleagues’ benefits.
· Makes necessary deductions from colleagues’ salary before payday.
· Takes note of resignees and ensures proper process to avoid overpayment in last salary payout.
· Checks and calculates all colleagues’ benefits and ensure proper backups are submitted.
· Works closely with Talent and Culture team on matters concerning colleagues’ salary, leave, allowances and deductions.
· Responsible for accurate and timely Central Provident Fund submission.
· Checks, verifies and processes casual labour payments in E-casual labour.
· Submits all claims for government paid leaves and reservist make-up pay and maximise any credits available to reduce overall payroll cost.
· Files IR21 for all resigned foreign colleagues for tax clearing purpose.
· Reconciles vacation, bonuses accrual on a monthly basis.
· Prepares monthly Jounrals, Balance sheets and any other reports relating to Payroll.
· Ensures that all hotel systems and internal controls related to payroll section are adhered to.
· Works on any payroll related projects and ensures successful implementations.
Focuses On Colleagues/Management Experience
· Attends to colleagues queries promptly.
· Consistently offers professional, friendly and engaging service.
· Co-ordinates with various departments to ensure proper documents submission.
· Use a Heartist® approach – makes the guests and colleagues Feel Welcome, Feel Heart-warmed, Feel Incredible, and Belong.
Works As Part Of The Finance Team
· Ensures to produce quality work at all time.
· Adheres to all timeline set.
· Builds strong relationship with team member.
· Builds a cohesive working environment and achieves together the financial goal set.
· Be knowledgeable and plays an active role in maintaining strict adherence to PCI-DSS compliances.
Involvement In Wider Job Function Relationships
· Maintains collaborative working relationship with all colleagues.
· Participates in training activities to improve knowledge and skills.
· Follows guidelines provided in colleagues’ handbook.
· Understands emergency procedures, health and safety requirements.
· Ensures service standards and individual performance is aligned with Accor Values - Guest Passion, Trust, Sustainable Performance, Spirit of Conquest, Innovation and Respect.
· Contributes to the hotel’s Corporate Social Responsibility efforts by supporting the Planet 21 program.
· Performs any other duties and responsibilities that may be assigned.
Qualifications
Candidate Profile
Knowledge and Experience
· Diploma holder or equivalent in hospitality or related field.
· Previous office administration or Payroll knowledge required.
· Minimum 2 years relevant experience in similar capacity.
Competencies
· Good interpersonal skills with ability to communicate with all levels of employees.
· Communication skills in English spoken / written.
· Ability to work cohesively with fellow colleagues as part of a team.
· Personal presentation, clean / tidy.
· Good presentation and influencing skills.
· Multicultural awareness and able to work with people from diverse cultures.
· Flexible and able to embrace and respond to change effectively.
· Ability to work independently and has good initiative under dynamic environment.
· Self-motivated and energetic.
· Sense of urgency.
Additional Information
Benefits of Joining Raffles Hotel Singapore
· 5-day Work Week.
· Duty Meals are provided.
· Colleagues’ Discount and/or Preferential Room Rates at worldwide Accor Hotels.
· Flexible Benefit – Dental/Optical/Vacation Expenses/Children’s Education.
· Medical and Wellness Benefit.
· Comprehensive Insurance Coverage.
· Local/Overseas Career Development & Growth Opportunities.
· Holistic Learning and Development Opportunities.