JOB PURPOSE
To provide high quality administrative, financial and coordination support to regeneration programmes and projects, ensuring effective delivery, strong governance, and compliance with funding and reporting requirements.
The role supports regeneration officers and project managers working on town centre renewal, community economic development, public realm, heritage, and economic development initiatives.
BACKGROUND TO ROLE
Rochdale Development Agency and Rochdale Council have secured funding from various regeneration programmes including Pride in Place, Economic Development and Regeneration Flexible Grants and Towns Fund. These programmes require effective governance, monitoring and management to secure maximum benefit and meet the requirements of funders.
KEY RESPONSIBILITIES
Administrative Support
* Provide comprehensive administrative support to regeneration projects and programmes
* Organise meetings, workshops and site visits, including agendas, papers and minutes
* Maintain accurate project files, databases and document management systems
* Manage correspondence with internal services, consultants, contractors and external partners
Project & Programme Support
* Assist with the tracking of project milestones, actions, risks and issues
* Support preparation of reports for boards, members, funders and partners
* Coordinate and facilitate consultation events and stakeholder engagement activity
* Support procurement processes, including quotations, tenders and contract documentation
Financial & Funding Administration
* Support monitoring of project budgets and expenditure
* Process invoices and purchase orders in line with financial regulations
* Assist with funding claims, evidence gathering and audit requirements
* Maintain accurate records to ensure compliance with funding conditions and governance frameworks
Performance & Reporting
* Collect and maintain performance data and outputs
* Assist with preparation of regular reporting, including reporting to funders
* Support preparation of briefings, summaries and presentations
General Duties
* Liaise with internal and external colleagues and partners
* Provide cover and support for other staff members as required
* Carry out any other reasonable duties consistent with the role
Knowledge, Skills and Experience
Essential
* Experience in an administrative or project support role
* Strong organisational skills with the ability to manage multiple tasks
* Excellent written and verbal communication skills
* Good working knowledge of Microsoft Office (Word, Excel, Outlook, Teams)
* Ability to maintain accurate records and meet deadlines
* Understanding of confidentiality and information governance
Desirable
* Experience of working in development, regeneration, planning, housing or local government
* Familiarity with public sector financial procedures or procurement
* Experience supporting funded programmes or capital projects
* Knowledge of regeneration funding or grant compliance
Benefits
Flexible working arrangements, a generous holiday entitlement, strong potential for career progression and a fun social team structure.
Personal Attributes
* Methodical and wellorganised
* Proactive and adaptable
* Able to work independently and as part of a team
* Confident dealing with a range of internal and external stakeholders
Additional Information
* The role may involve occasional site visits, attendance at evening meetings and working from satellite offices and offices of our partners.
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