Reporting to: Chief Executive About Gatehouse Chambers Gatehouse Chambers is a leading set of barristers’ chambers, specialising in commercial, construction, property and insurance law. There are approximately 100 barristers supported by about 35 members of staff. Gatehouse Chambers’ offices are located in Gray’s Inn. More information is on our website - https://gatehouselaw.co.uk/ Job Summary The CEO is the chief of staff, key adviser to the Heads of Chambers and Management Committee and is responsible for recruitment, strategy, client relationship management and the implementation of the 2030 Business Plan. The Executive Assistant to the Chief Executive is responsible for being the pivotal, trusted, right-hand support to the CEO. This important role covers: Schedule management for the Chief Executive, including meetings, interviews, appointments and travel arrangements Meeting support, including agendas, preparing and distributing materials, taking minutes and following up on action points Communication management, including handling phone calls, messages, meet and greet visitors, emails and other forms of communication on behalf of the CEO Administrative support, including managing files, submitting expenses, ad hoc administrative tasks Project coordination, including ad hoc projects and initiatives on behalf of the CEO Defined responsibility Executive Assistant Proactively manage and administer the Chief Executives diary, including meetings, interviews, appointments and business trips. Co-ordinate the administrative requirements for meetings, prepare agendas and take minutes, as required. Act as first point of contact for the CEO, handling calls, emails and inquiries. Draft, proofread and edit management committee reports Organise travel arrangements, itineraries and accommodation for the CEO and other senior members of the staff team. Assist with special ad hoc projects, including research and other administrative tasks. Meeting Administration Arrange and coordinate the scheduling of Management Committee meetings and all other meetings involving the CEO, ensuring the availability of its members and arranging meeting rooms and resources. Work with the CEO on meeting agendas and papers Attend Management Committee meetings and take accurate, detailed minutes Track and follow up on action items arising from management Committee meetings, taking into consideration deadlines and that the CEO is informed. Maintain organised records of all Management Committee meetings and papers, ensuring they are accessible to chambers.