Main area Administrator Grade Band 2 Contract Bank: 3 months Hours Flexible working - 37.5 hours per week (Monday to Friday from 9:00 AM to 5:00 PM) Job ref 384-SM- Rec Admin B2
Employer Royal Surrey NHS Foundation Trust Employer type NHS Site 18 Mole Business Park, Town Leatherhead Salary £13.57 per hour Salary period Hourly Closing 26/05/2026 23:59
People Flexi Bank - Recruitment Administrator
Band 2
Job overview
Looking for flexible work in the NHS?
The Flexi‑Bank is a collaborative staff bank hosted by Royal Surrey NHS Foundation Trust in partnership with Surrey and Borders Partnership NHS Foundation Trust, offering greater choice, flexibility and access to a wider range of opportunities across both organisations.
Why join the Flexi‑Bank?
Work flexibly – choose shifts that suit your lifestyle and availability
Access more opportunities – pick up shifts across mental health, community and acute care settings
Get paid fairly and on time – competitive rates and fast access to earnings through Stream
Stay supported – benefit from training, development and guidance from our dedicated Temporary Staffing Team
Be part of something bigger – join a growing collaborative of NHS Trusts across Surrey
Main duties of the job
Surrey and Borders Partnership NHS Foundation Trust is looking for someone who will be responsible for the updating of pre-employment checks and recruitment files within the services key performance indicators while delivering a high quality, effective service to the trust and work with the HR officers, Recruitment Advisors and recruitment team leader to develop the service.
Location: 18 Mole Business Park, Randalls Road, Leatherhead, KT22 7AD
Work Pattern: Monday to Friday from 9Am to 5 PM
Working for our organisation
Surrey and Borders Partnership NHS Foundation Trust is the leading provider of health and social care services for people of all ages with mental ill-health and learning disabilities in Surrey and North East Hampshire. We provide support to a population of 1.3 million across 140 services.
We actively seek to engage people who use our services and our communities in improving the mental wellbeing of the local population. We work closely with other NHS and voluntary sector organisations who provide services and support people who use services and carers.
This role is working within i-access, a successful, countywide drug and alcohol treatment service for Surrey residents delivering tier 2, 3 and 4 substance misuse interventions across 3 main bases and 25 satellite locations. i-access is run collaboratively by SABP, PH / SCC and Via under a cooperative agreement which is one of partnership and transparency and contributes to Surrey Heartlands wider strategic ambitions.
Detailed job description and main responsibilities
* Responsible of updating TRAC jobs, liaising with managers and candidates as appropriate
* Responsible for preparing recruitment file, including download and printing successful applications
* Responsible for reviewing reference information provided on successful candidates’ application forms, requesting appropriate references, and highlighting inappropriate ones to the relevant HR Officer
* Responsible for reviewing successful applications for employment gaps and highlighting to the relevant HR Officer
* Responsible for undertaking data cleansing of TRAC jobs records or ESR as requested by the Recruitment Team Leader or Recruitment Adviser
* Responsible for ensuring all manual and electronic records on vacancies and candidates are continually maintained and all documents are filled correctly and in accordance with Trust guidelines.
* Assist with pre-placement checks for honorary contracts as required
* Provide assistant to HR Officers by initiating and progressing pre-employment checks
* Assist the Recruitment Team Leader and Recruitment Adviser in the review of processes, procedures and systems to support continuous service improvements, developing, recommending, initiating and implementing changes to promote the use of up-to-date methods and technologies (where available to improve quality control, efficiency and cost effectiveness).
* To ensure that our recruitment processes are streamlined and fit for purpose, with time to hire being as short as reasonably possible or in line with Trust KPI’s
* Ensure that all documentation is saved on electronic files
* Order ID badges
* Act as RA Agent to ensure that smartcards are processed for new and existing staff
* Book applicants onto induction
* NHS jobs is kept up to date and all closed vacancies archived
* Electronic Leavers files are stored correctly
* Chase recruiting managers for interview paperwork immediately after interview date
* Reminding managers to complete shortlisting
* Update NHS jobs and ESR with the DBS outcome received from employment services
* Assist with the rolling recruitment programme as and when required
Person specification
Qualifications
* Educated in GCSE standard grade A-C or equivalent experience of 1year
Experience
* Experience working in an administrative role
* Experience of using computer packages including email, Excel and word
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