Grade: BG 7
Hours 37 hours per week, term time only
Salary: £25,584 pro rata. Actual salary £22,374 (pay award pending of 3.2%)
This is a fixed term contract to start as soon as possible until Friday 17th July 2026.
Cotham School, a successful, vibrant and diverse 11-18 comprehensive school, wishes to appoint an experienced Careers Assistant.
The successful applicant will have the necessary knowledge, skills and vision to be an exceptionally organised Careers Assistant. As Careers Assistant you will support the Careers Leader with the organisation and administration of activities planned with year groups. Administering the school's Work Experience Programmes for year 10 students and year 12 students on our Foundation Programme. Administering the schools Careers advice appointments, managing and maintaining the Year 11 at risk of NEET tracker
The post holder will predominantly administer the day to day running of the annual work experience element for our Year 10 students.
We offer: please do not change this section as per our agreed HR template
● the opportunity to join a hugely successful and oversubscribed school
● a wonderfully diverse student body
● a highly cohesive, experienced and high-performing Senior Leadership Team
● a committed and enthusiastic staff group
● excellent opportunities for personal and professional development
Cotham School is a great place to work. Our staff are a cohesive, friendly and high performing team of professionals who are keen to welcome new colleagues into our school community to contribute to and share in our achievements. Join us and you'll receive a wide range of employee benefits including:
● access to employee assistance programme – this includes counselling, physio sessions, menopause support, bereavement support and much more.
● ongoing learning and development opportunities and access to the school CPD library
● at least 5 inset (training) days per annum with the provision of free onsite drinks and meals including the opportunity to work flexibly from home on some of these days
● opportunity for staff to use flexible working hours on occasions
● comprehensive induction process
● competitive salaries which are reviewed annually
● family friendly policies and wellbeing support initiatives
● access to online gyms and health sessions
● access to staff sports, for example basketball, badminton and yoga sessions
● option to participate in the cycle to work scheme
● on site free car parking (when available)
● free eye tests (Display Screen Equipment Users) and free annual flu jab
As a diverse school community, we particularly welcome applicants from underrepresented groups with regards to ethnicity, gender, age and disability.
Cotham School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All staff will need to be DBS checked.
Please visit our website for further details and application pack.
Closing date: Friday at 9.00 am
Interview date: Friday
JOB DESCRIPTION
JOB TITLE: Careers Assistant
GRADE: 7
HOURS: 37 hours per week, term-time only, fixed term contract
MANAGED BY: Assistant Headteacher with oversight of careers
PURPOSE OF THE JOB: to support with all administrative aspects of the school's CEIAG (Careers Education Information Advice and Guidance) programme, including but not limited to:
● Supporting the Careers Leader with the organisation and administration of activities planned with year groups
● Administering the school's Work Experience Programmes for year 10 students and year 12 students on our Foundation Programme
● Administering the schools Careers advice appointments
● Manage and maintain Year 11 at risk of NEET tracker
ACCOUNTABILITIES
Advice and Guidance Administration
● Schedule student meetings, bookings and meeting times for students to meet with our External Careers Advisor
● Support with maintaining a spreadsheet of 1:1 meeting appointments and actions which is shared with all in-school stakeholders
● Support the outcomes and destinations of our Year 11 students by maintaining our Year 11 at risk of NEET tracker
● Support with the organisation of Careers Fairs, pop-ups, UCAS exhibition, Year 12 Core provision, Post-16 Futures collapsed timetable mornings/days and other Futures-related trips/visits.
● Produce a weekly Post 16 Careers Bulletin with up to date information, vacancies events and opportunities
● support the Careers Leader with the organisation of any whole cohort activities connected to CEIAG
Placement Organisation
● Offer guidance to work experience learners in Year 10 and 12 (Foundation) on placement opportunities, including signposting of the WEX opportunities that are available for students through various portals and how to apply for them
● Undertake administrative tasks associated with the planning, monitoring and delivery of and efficiency of the work experience programme in Year 10.
● Manage the Unifrog process to ensure all work experience placements have been checked via the external system.
● Monitor and report on student attendance whilst on work experience placement.
● To manage the complete approval process for learner placements prior to placements taking place.
Other
● To comply with and promote School Health and Safety policies and take appropriate responsibility to ensure the health and safety of self and others.
● To understand, comply with and promote the school's Safeguarding policy and procedures.
● To understand, comply with and promote the school's Diversity policies and procedures.
● To engage in continuous professional development.
● To undertake such other reasonable duties as may be required from time to time.
REVIEW
This job description does not define in detail all duties or responsibilities of the post. It will be reviewed annually and may be subject to modification or amendment after consultation with the post holder.
PERSON SPECIFICATION
Post: Careers Assistant Grade: 7
ESSENTIAL (Must have)
DESIRABLE
Education and Training Attainments:
● To hold Level 2 English and Maths (or equivalent, GCSE A-C)
● Level 3 Qualification
Knowledge & Experience:
● Experience of working in an educational environment
Abilities & Aptitude
● Ability to write reports, letter and notes and to use the English language effectively.
● Effective IT skills especially with Word, Excel, PowerPoint
● An understanding of the Health and Safety requirements in the workplace and the importance of following procedures
● Commitment to maintaining confidentiality
● Be able to display an awareness, understanding and commitment to the protection and safeguarding of children and vulnerable adults
● Ability to work effectively across departments and complete tasks in a timely fashion
Personal qualities:
● Suitability and motivation to work with children and vulnerable adults
● Ability to organise oneself and set priorities for workload
● Excellent interpersonal and communication skills
● Effective teamwork skills
● Ability to demonstrate an assertive approach when required and remain calm under difficult circumstances
● Ability to motivate and discipline students including encouraging students to be actively involved in a study programme
● Learning Support Qualification or similar (or commitment to gaining)
● Health and Safety Qualification
● Experience of working with employers to organise work placement or training
● Experience of working in a multi-disciplined organisation/team
SPECIAL CONDITIONS: Cotham School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. This post will be subject to satisfactory DBS clearance at enhanced level. There will be a requirement for flexible working arrangements by negotiation that may include evenings and occasional weekend working.
Applicants should have a valid full driving licence and a willingness to use own vehicle for business purposes.
Job Types: Full-time, Fixed term contract
Contract length: 10 months
Pay: From £22,374.00 per year
Work Location: In person