About the company
You will be joining a well-established and values-driven organisation operating within the healthcare and charity sector, supporting residential and community-based services across multiple sites. The organisation plays a vital role in delivering high-quality care and is known for its collaborative environment, strong leadership, and commitment to continuous improvement.
Your new role
As an Administration Coordinator, you will play a central role in ensuring the smooth running of administrative operations across multiple services. This is a varied and hands‑on position that combines administration, coordination, governance support, and team oversight.
Key responsibilities
* Coordinating day‑to‑day administrative activities across multiple locations
* Supporting senior leadership, including preparing and proofreading reports, letters, and communications
* Organising and minuting key meetings, including Board, Trustee, and management meetings
* Maintaining accurate and well‑structured documentation, records, and archives
* Providing HR administrative support, including recruitment processes and maintaining employee records
* Overseeing and supporting the administration team, delegating tasks and ensuring best practices
* Managing shared inboxes and acting as a key point of coordination across departments
* Supporting compliance by updating regulatory databases and organisational records
* Assisting with payroll checks and finance administration tasks (data accuracy and reporting support only)
What you'll need to succeed
To be successful in this role, you will be a highly organised and proactive administrator who enjoys taking ownership and working across multiple priorities.
* Strong administrative and coordination experience, ideally in a multi‑site or fast‑paced environment
* Excellent organisational skills and the ability to manage multiple tasks simultaneously
* Confident communication skills, with experience in report writing and minute taking
* Good working knowledge of Microsoft Office and document management systems
* Experience or exposure to HR administrative processes (desirable, not essential)
* A high level of attention to detail and the ability to handle confidential information appropriately
* A proactive, solution‑focused mindset with the confidence to take initiative
Additional requirements
* Must be a driver with access to a vehicle due to occasional travel between sites
* Comfortable working on‑site in Farnham (this is not a hybrid role)
What you'll get in return
* Salary of up to £30,000 (pro rata)
* Flexible part‑time working (18 hours per week, typically across 3 days)
* Opportunity to work closely with senior leadership and trustees
* A varied, engaging role with real influence across the organisation
* Supportive and collaborative working environment
* Pension scheme and additional employee benefits
* Free on‑site parking and funded training opportunities
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