Overview
Our client is a registered charity dedicated to helping individuals within the music industry who are affected by mental health and/or addiction. To do this vital and life-changing work they are looking to hire a dedicated Exec/Office coordinator who will provide seamless support to the CEO and wider organization.
This stand-alone support role will be varied and have touchpoints across the entire organization, so previous experience, or an understanding of HR, governance and basic financial admin, will be a huge advantage. This is a fantastic opportunity for a highly organized and detail-focused coordinator with excellent communication skills to support a friendly and close-knit team doing amazing work dedicated to making a positive impact on people\'s lives.
Responsibilities
* Manage the CEO\'s diary, scheduling internal and external meetings.
* Prepare agendas, presentations, minutes, and supporting documents.
* Act as liaison between CEO, trustees, and stakeholders as needed.
* Minute and action outcomes of all relevant leadership meetings.
* Support trustee coordination and compliance tasks (e.g. collecting declarations, assisting with annual returns).
* Assist in recruitment processes and maintain HR records.
* Organise staff onboarding and training logistics.
* Maintain and improve administrative systems, filing, and document management.
* Keep meticulous records of all policy developments, ensuring that they are all reviewed on an annual basis.
* Coordinate all office operational tasks e.g. reports, renewals, contracts etc.
Essential Skills/Experience
* Excellent organisational, planning, and time-management skills.
* High attention to detail and ability to manage multiple tasks simultaneously.
* Strong written and verbal communication.
* A good understanding of Human Resources processes.
* Proficient in Microsoft Office, Google Workspace, and digital scheduling tools.
* Discretion, integrity, and trustworthiness handling confidential information.
* Proactive, problem-solving mindset and ability to work independently.
Highly desirable if in addition to the above you have prior experience working in charity/not for profit sector, experience with HR process and a connection to or understanding of the music industry.
Handle actively welcomes applicants from under-represented backgrounds - we pride ourselves on attracting the best talent for every opportunity through a commitment to equality, diversity and inclusion.
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