Company
Jobs for Humanity is collaborating with Kier to build an inclusive and just employment ecosystem. We support individuals coming from all walks of life.
Job Title
Senior Project Information Coordinator
Location
Edinburgh – EH16
Hours
37.5 hours per week, Monday to Friday.
Overview
We are looking for a Senior Project Information Coordinator to oversee document control and administration functions on a large new build medical facility in Edinburgh. The role is integral to the success of the project, combining comprehensive document control management with high‑level administrative and project team support.
Responsibilities
* Coordinate and manage all project information workflows in accordance with the project’s Information Management Procedures and the BIM Execution Plan.
* Maintain the Common Data Environment (Viewpoint, Morta and SharePoint) ensuring compliance with ISO 19650 naming conventions, metadata and revision protocols.
* Support the Information Manager and Design Manager in managing design coordination meetings, tracking deliverables and resolving document‑related issues.
* Liaise with consultants, subcontractors and clients to exchange and approve information in line with agreed schedules via Morta.
* Assist in managing information exchange milestones, including submission of RIBA stage information and handover documentation.
* Control the flow of documents and drawings (incoming and outgoing) across all project disciplines.
* Ensure all documents and models are issued, approved and published to the correct CDE areas.
* Review, approve and distribute project documentation according to company and client procedures.
* Support project teams with document formatting, version control and correct use of templates and naming conventions.
* Monitor and manage project transmittals for work packages.
* Conduct regular audits of the CDE to ensure compliance with standards and identify process improvements.
* Manage and archive project documentation in accordance with handover and retention requirements.
* Work closely with the Project Manager, Design Manager and Commercial Manager to support project documentation requirements.
* Facilitate workshops and training sessions to improve information management awareness within the project team.
* Generate reports and dashboards on document status, approval workflows and information progress for management review.
* Support the development and maintenance of project‑specific information management procedures.
* Prepare and format site documents, reports and presentations to a high standard.
* Maintain the project filing system via SharePoint.
* Work closely with the Project Quality Manager to ensure all documentation complies with the Quality Management System (IMS).
* Support the coordination and documentation of internal and external quality audits, ensuring evidence is prepared and actions tracked.
Qualifications
* Demonstrable experience in an Information Coordinator/Document Control role within the UK construction industry.
* Prior experience using Viewpoint.
* Excellent organisational, planning and multitasking abilities.
* High attention to detail with a focus on accuracy and compliance.
* Proactive management of competing priorities and effective support of senior leadership.
* Valid UK driving licence.
Rewards and Benefits
We offer a wide variety of benefits that you can tailor to your needs.
Diversity and Inclusion
We prioritise diversity and inclusion at Kier, actively seeking to make our workplace accessible and welcoming for all. As a Disability Confident employer, we ensure a fair and proportionate number of disabled applicants that meet the minimum criteria for this role will be offered an interview.
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