Part of the VolkerWessels UK Group, VolkerStevin is an industry-leading civil engineering business, providing complex and innovative engineering solutions across a wide range of sectors including maritime, flood risk management, defence, energy, water and regeneration. Collaborating with, and drawing on the specialist skills of the groups business units we deliver a truly integrated, multidisciplinary service.
We have an opportunity for a Site Administrator to join our long term project / framework on our project in Plymouth / Devonport.
Overview
To provide an effective administration function for both the site and the overall project, ensuring control of all agreed admin and documentation in a manner consistent with VolkerStevin and project processes and procedures. To provide administrative support to the Head of Office Manager.
Key Accountabilities
To provide a complete administration function for the project.
* Purchase Card: Assisting the Office Managers where required on managing purchase cards. Working alongside the Head of Office Management to support monthly spend reports requirements.
* Click Travel: Booking travel & hotels for the site team and running weekly reports to ensure all costs are captured and reconciled and signed off.
* Reports: Running and reviewing daily/weekly/monthly reports.
* Procure to Pay: Supporting the office management team with:
* Querying invoices with Suppliers and ensuring the query details are on 4PS and on the correct query code.
* Managing / monitoring disputed invoices in a timely manner.
* 3-way matching invoices in 4PS.
* Chasing credit notes.
* Entering good receipts notes.
* Entering operated and labour timesheets.
* Plant Reports: Managing the Live Hire Reports and weekly reviews on issues.
* Plant: Learning the plant system and support queries with the hire desk and office management team.
* Asset Register: Site purchased asset log.
* General Support: Support given to the Head of Office Management on any tasks needed to support the office management team on a day-to-day basis.
About you
Required Qualifications / Expertise
* Site/Construction Company experience (not essential)
* Excellent communication skills including written English and ability to compile own letters.
* Excellent IT skills including Word, Excel, Powerpoint, Access, E-Mail and Internet.
* Excellent telephone manner.
* Ability to use initiative.
* Discretion and confidentiality.
* Time management skills.
* Experience in the Procure to Pay Process.
Benefits
We offer a range of benefits, including:
* Competitive salary
* Competitive annual leave and an additional day off on your birthday
* Option to buy additional annual leave
* Private medical care
* Pension
* Life Assurance
* Cycle to Work scheme
* Shopping and restaurants vouchers, rewards, and discounts
* Training and development opportunities – comprehensive skills-based training
* Family friendly policies including enhanced maternity benefits
* Employee Assistance
* Flexible working opportunities programme
* Mental health, physical health, and financial support
* 24/7 Virtual GP service
J-18808-Ljbffr