Job Description
Administrative Assistants job description:
Carrying administrative duties such as filing, typing, copying, binding, scanning etc.
Writing letters and emails on behalf of office staff.
Audio typing of inventories
Reception duties, greeting members of the public, dealing with telephone enquiries.
Maintaining computer and manual filing systems.
Provide information to internal colleagues or external enquirers.
Handling sensitive information in a confidential manner.
Coordinating office procedures.
Relying to email, telephone or face to face enquiries.
Develop and update administrative systems to make them more efficient.
Resolve administrative problems.
Receiving, sorting and distributing post.
Managing staff appointments.
Greeting and assisting visitors to the office.
Photocopying and printing out documents on behalf of other colleagues.
Viewings of available properties and negotiating.
Key skills required:
Proof of passing Rent Smart Wales examinations.
Knowledge of office administration procedures.
Managing multiple and changing priorities at once.
Diary Management
The ability to work effectively in a busy environment as part of a team and on their own
Strong organisational skills
Meticulous attention to detail
Happy to take the initiative
Confident in dealing with clients
Computer literate with good working knowledge of Excel and Word
Good telephone manner
Good typing and keyboard skills - 50 words a minute minimum.
Managing administrative processes.
A good level of English spelling and grammar.
Attention to detail and high level of accuracy.
Full UK clean driving licence
The personal skills that are required for the job:
Ability to multi-task.
Good telephone answering skills.
Ability to work as part of a team.
High level of discretion and judgement.
Not getting bored easily.
Smart professional appearance
Having a lot of patience.
A good level of English spelling and grammar.
Full UK driving licence.
The hours of work will be from 9am to 5.30pm, Monday to Friday. Some Saturday work may be required.
Salary - Negotiable based on experience of candidate
Brook Street NMR is acting as an Employment Agency in relation to this vacancy.