Location: Braemar, Scotland
Department: Events
Reports to: Events Manager
The Fife Arms is seeking a highly
organised and enthusiastic Events & Sales Coordinator to support the
delivery of exceptional events and guest experiences. From private dining to
major annual celebrations such as Burns Weekend, the Glorious 12th, and
Christmas & Hogmanay, you’ll play a key role in ensuring our events run
seamlessly while building strong relationships and driving revenue.
Key Responsibilities
Event Planning & Delivery
* Manage
group bookings and private dining events from enquiry to post‑event follow‑up.
* Prepare
event documentation including proposals, contracts, and floor plans.
* Lead
site inspections for guests, travel partners, and press.
* Attend
key meetings to ensure all teams are aligned and fully briefed.
* Support
the FOH team and General Manager during live events.
* Maintain
accurate data across event systems and ensure financial reconciliation.
Sales & Relationship Management
* Manage
the sales pipeline to maximise conversions and diary utilisation.
* Build
relationships to encourage repeat business and identify new opportunities.
* Maintain
a strong client database and support targeted outreach.
* Assist
with sales initiatives and attend promotional events when required.
Standards & Development
* Uphold
high operational standards by following all SOPs and maintaining data
accuracy.
* Stay
updated on event trends and contribute ideas for new offerings.
* Promote
positive teamwork and open communication.
Health & Safety
* Comply
with all H&S procedures including fire safety, COSHH, and Food Alert
systems.
* Ensure
adherence to statutory and company requirements.
What We’re Looking For
* Excellent
communicator with strong written and spoken English (additional languages
beneficial).
* Highly
organised, detail‑focused, and able to multitask under pressure.
* Confident
with guests both in person and over the phone.
* Strong
internal communication skills (MS Teams, Outlook, phone).
* Passionate
about hospitality, events, and delivering exceptional guest experiences.
What You’ll Enjoy
* Competitive
salary with TRONC and service charge
* 30
days’ paid holiday
* Complimentary
annual guest stay for you + a guest
* Discounted
local gym and golf memberships, plus access to Scotland’s first PT Pod
* Life
Assurance
* Enhanced
pension scheme
* Complimentary
meals and beverages on duty
* Generous
staff discounts across Artfarm locations
* Health
& wellbeing programmes (Health Cash Plan & EAP)
* Tailored
learning and career development opportunities