Job Summary
A Personal Assistant (PA) cum HR Executive provides high-level administrative support to directors while managing core human resources functions, including talent acquisition, payroll, onboarding, and compliance. This hybrid role involves diary management, travel arrangements, policy administration, and employee record maintenance.
Responsibilities
* Manage executive diaries to coordinate and schedule meetings efficiently, ensuring optimal time management for directors
* Arrange complex travel itineraries to support business needs and executive convenience
* Handle sensitive correspondence with discretion to maintain confidentiality and professionalism
* Lead recruitment activities by coordinating job postings, screening candidates, and facilitating interview processes to attract qualified talent
* Assist in employee onboarding and offboarding processes to ensure smooth transitions and compliance with company policies
* Maintain accurate and up-to-date staff records to support HR operations and reporting requirements
* Manage leave applications and approvals to ensure adherence to company leave policies
* Prepare reports, presentations, and documents to support administrative and HR functions with accuracy and timeliness
* Perform office administration tasks to maintain an organized and efficient work environment
* Ensure compliance with labor laws by regularly updating HR policies and procedures to mitigate legal risks
* Manage payroll and benefits documentation to support timely and accurate employee compensation processing
Required competencies and certifications
* Diploma in Human Resource Management, Business Studies, or equivalent with at least 1-3 years of experience in HR or administrative roles
Preferred competencies and qualifications
* Mandarin and English proficiency (Speaking & Writing)
* Proficiency in Microsoft Office (Word, Excel, PowerPoint) to produce professional documents and presentations
* Experience using HR information systems such as SAP or Xero to manage employee data and payroll processes
* Strong written and verbal communication skills to effectively liaise with all levels of staff and external stakeholders
* High level of confidentiality and discretion in handling sensitive information
* Ability to work independently and meet tight deadlines with minimal supervision
* Excellent interpersonal skills to foster positive working relationships across the organization
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