Job Description
Job Advert – Receptionist / Business Services Coordinator
Location: Aberdeen
Department: Finance, Commercial & Corporate Services
Reporting to: Business Services Manager
Contract Type: Permanent, Part-time (Mon–Fri, 1pm–5pm | 22.5 hrs/week)
Salary: Competitive
Benefits: Excellent benefits package
Organisational Overview
OEUK is committed to fostering a thriving UK powered by homegrown, affordable energy — produced safely, responsibly, and sustainably. We engage, inform and champion the offshore energy sector and its workforce, collaborating with our members to meet the UK’s energy needs now and in the future.
Role Summary
We are seeking a highly professional, organised, and personable individual to join our Aberdeen team as a Receptionist / Business Services Coordinator.
This role is central to the smooth running of our office, ensuring excellent front-of-house service and reliable administrative support across the organisation.
Principal Responsibilities
Reception Management
* Act as one of the primary contact points for incoming calls and visitors.
* Deliver professional, welcoming, and courteous reception services (including safety briefings).
* Coordinate meeting rooms, AV equipment, and catering.
* Maintain communal areas including meeting rooms, kitchen, and post room.
* Manage incoming/outgoing mail, couriers, and taxi bookings.
* Work collaboratively with Business Services colleagues across offices.
* Support early morning and evening meetings/events as required.
Administrative Support
* Assist with travel bookings, diary management, CRM updates, and holiday cover.
* Maintain office supplies and consumables stock levels.
* Act as Health & Safety Officer, First Aider, and Fire Warden.
* Support onboarding for new staff and contribute to Business Services/HR projects.
* Manage allocated budgets and keep accurate expense records.
* Liaise with contractors to resolve facilities issues.
* Provide administrative support to internal teams and directors.
Candidate Profile
Essential Skills & Experience
* Experience in administrative, customer-facing, or reception roles, including meeting and catering coordination.
* Friendly, approachable, and confident communicator.
* Professional telephone manner and strong written communication.
* Ability to manage multiple demands, work under pressure, and meet deadlines.
* Excellent attention to detail and accuracy.
* Confident using Microsoft Office and CRM systems.
* Proactive team player with the ability to work independently.
* Results-driven with a continuous improvement mindset.
* Willingness to act as Health & Safety Officer, First Aider, and Fire Warden.
Working Pattern
This is a part-time role working 1pm–5pm, Monday to Friday, alongside a morning-based counterpart (9am–2pm).
Why Work at OEUK?
Join us at an exciting time in the global energy transition. At OEUK, you can:
* Support the UK’s offshore energy industry on its journey to net zero.
* Develop valuable skills in a collaborative, inclusive, and forward-thinking environment.
* Make a meaningful contribution to the industry and its workforce.
Benefits include:
* Learning & development opportunities
* 27 days annual leave (pro‑rata)
* Competitive pension scheme
* Private medical cover
* Employee Assistance Programme
* Cycle-to-work scheme
* Ability to purchase/sell annual leave
* Life cover (4× salary)
How to Apply
Send your CV and cover letter explaining why you are the ideal candidate to:
recruitment@oeuk.org.uk