DescriptionEmployerLocation
St David’s Prep is a thriving, co-educational independent school with a strong reputation for academic ambition and breadth of opportunity. Set in a beautiful environment, the school offers a dynamic, forward-thinking approach to education while retaining a warm, close-knit community feel. Staff at St David’s benefit from a collaborative culture, a clear sense of purpose, and the opportunity to contribute meaningfully to a school that is both ambitious for growth and deeply committed to delivering an outstanding experience for its pupils and families.
We are looking for an energetic, highly organised and commercially minded Admissions Registrar to lead this experience at school level. This is a pivotal role: the successful candidate will manage the full admissions pipeline, build strong relationships with prospective families, and play a direct role in achieving the school’s pupil recruitment targets.
Purpose of the Role
The Admissions Registrar is responsible, alongside the Head and SLT, for:
1. Delivering the school’s pupil recruitment targets
2. Managing and optimising the end-to-end admissions journey
3. Maximising enquiry-to-pupil conversion at every stage of the funnel
4. Providing a warm, responsive and professional experience for all prospective families
5. Maintaining accurate admissions data and using it to drive performance
This is a results-focused role, combining strong relationship management with strong operational delivery and commercial awareness.
Key Responsibilities
Admissions Leadership & Pipeline Management
6. Work closely with the Head and SLT to deliver agreed pupil number targets
7. Take ownership of the full admissions pipeline from initial enquiry to enrolment
8. Contribute to forecasting and planning based on pipeline data
Enquiry Management & Conversion
9. Act as the first point of contact for all prospective families, delivering a warm, proactive and professional response at all times
10. Build strong relationships with families, understanding their needs and motivations
11. Lead families confidently through the admissions journey, addressing queries and overcoming barriers to enrolment
Admissions Experience
12. Design and deliver a high-quality, personalised experience for every prospective family
13. Organise and manage school tours, open events, taster days, and assessments
14. Ensure all visits create a positive, memorable impression that differentiates the school from competitors
Admissions Administration & Compliance
15. Maintain accurate and up-to-date records on the school’s admissions database
16. Prepare and issue offer letters, contracts, and joining information
17. Ensure all processes are compliant with regulatory, safeguarding, and data protection requirements, maintaining confidentiality and professionalism in handling sensitive information
Data & Reporting
18. Track and analyse key metrics including enquiries, visits, offers, acceptances and conversion rates
19. Provide regular, clear reporting to the Head and SLT
20. Identify trends, gaps and opportunities within the admissions funnel
Events & Engagement
21. Lead the planning and delivery of admissions events, including open days and taster sessions
22. Follow up effectively with attendees to maximise outcomes
23. Support initiatives that strengthen engagement with prospective families
Wider Contribution
24. Support inspections, governance visits, and reporting requirements as needed
25. Contribute positively to the wider life and culture of the school
26. Work collaboratively with colleagues across the school and Wishford group
Person Specification
Skills & Experience
27. Experience in admissions, sales, customer experience, or a similar role (education desirable)
28. Proven ability to manage a pipeline and deliver against targets
29. Strong organisational skills with the ability to manage multiple priorities
30. Excellent administrative accuracy and attention to detail
31. Confident use of databases/CRM systems
Personal Attributes
32. A natural relationship-builder: warm, engaging, and credible
33. Commercially aware, with a clear focus on outcomes and results
34. Highly organised, efficient, and able to prioritise effectively
35. Proactive, resilient, and solution-focused
36. Professional, polished, and a strong ambassador for the school
37. Motivated by delivering exceptional experiences and achieving targets
St David's Prep is committed to safeguarding and promoting the welfare of children. Applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers, reference and medical checks and the Disclosure and Barring Service.
Safeguarding Statement
St David's Prep is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.We particularly welcome applications from under represented groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion.