Description Company Secretarial Assistant Hybrid – Leeds Our talented people are creating the technology of the future From scheduling to maintenance to keeping people safe, 2.7 million people are helped by our software daily. Technology makes it possible; people make it happen and you could be part of that. The Tracsis Group has grown rapidly, diversifying into related transport technologies, and successfully executing a strategy that has seen it make a total of seventeen acquisitions. Today Tracsis is a leading provider of software, hardware, data analytics/GIS and services for the rail, traffic data and wider transport industries. The Group has c.550 permanent employees serving its growing customer base from offices in the UK, Ireland and the US. The Role We’re looking for a Company Secretarial Assistant to join our team in Leeds. This is a brilliant opportunity to build experience in a highly visible role, supporting corporate governance, compliance, and ESG initiatives across the Group. Working closely with the Group Company Secretary, you’ll play a key role in ensuring governance processes run smoothly, supporting high-quality reporting, and contributing to sustainability and disclosure activities that underpin our long-term success. What you will do You’ll work closely with the Group Company Secretary to: Support Board, Committee, SLT and AGM processes, including agenda planning and coordination Prepare and submit regulatory filings within required deadlines Support share scheme administration Assist with the Annual Report & Accounts process Contribute to ISO standards, audits, and governance-related activities Provide general administrative and operational support to the Company Secretariat function You’ll also have responsibility for: Calculating the Group’s carbon emissions to support ESG reporting Developing and maintaining a Group-wide bid and tender response repository Maintaining the Environmental Management System and supporting colleagues with guidance What you'll bring: Previous administrative experience in a professional or corporate environment Strong organisational skills and the ability to manage multiple deadlines Excellent attention to detail and accuracy Clear and professional communication skills Ability to build relationships with senior stakeholders and collaborate effectively A proactive, problem-solving mindset with a flexible approach Strong document management and administrative capability Good working knowledge of Microsoft Office (Word, Excel, PowerPoint) Desirable (but not essential): Experience in a company secretarial or governance-related role Exposure to ESG reporting or environmental management systems Our Values We’re proud of how we work together. In this role, you’ll be expected to live our values every day: Progression– always learning and improving Integrity– doing the right thing Collaboration– working together to succeed Ownership– taking responsibility and delivering results Benefits: Flexible working hours to support work-life balance 25 days holiday bank holidays Udemy Licence for learning and development Bupa Medical Health care Life assurance (3x basic salary) Enhanced Parental Leave 2 volunteering days per year Tusker Car Scheme Cycle to work scheme Next Steps Our TA team are committed to responding to all candidates within a reasonable timeframe. The process: Call with our Talent Acquisition Team 1 hour Competency based interview (in person – Leeds) 30 minute teams interview Our process is designed for us to understand your skills and experience and to give you the opportunity to find out more about the role, as well as the company. We are committed to building a diverse workforce. Even if you do not tick all the boxes, we would still love to hear from you! If you require any adjustments or additional support during the application and interview process do not hesitate to get in touch.